DEFIANCE
COUNTY COMMISSIONERS
News Release
Monday, January 14, 2002
OPENING:
The regular meeting of the Board of Defiance County Commissioners was called to order at 8:00 a.m. on Monday, January 14, 2002, in the Conference Room of the Board of Defiance County Commissioners, 500 Court Street, Suite A, Defiance, Ohio 43512 by Chairman Otto L. Nicely.
PRESENT: ABSENT:
Otto L. Nicely, Commissioner
Darrell W. Miller, Commissioner
Thomas L. Kime, Commissioner
Becky Wagner, Administrator/Operations Manager
Alison Grimes, Clerk
D. Joan Brown, Deputy Clerk
The minutes of the January 10 meeting were unanimously accepted and approved.
Motion – Tom Second – Darrell
Ø JOURNAL #129, RESOLUTION #02-01-017
The following Resolutions were submitted for consideration and approved:
Transfer of Funds #3 – Humane Agent
Motion – Tom Second – Darrell
Ø
JOURNAL #129, RESOLUTION
#02-01-018
Transfer of Funds #4 – Commissioners for Board of Elections and Dog & Kennel
Motion – Darrell Second – Tom
Ø
JOURNAL #129, RESOLUTION
#02-01-019
Advance of Funds #1 – C.O.P.S. Grant (Advance BACK)
Motion – Tom Second – Darrell
Ø
JOURNAL #129, RESOLUTION
#02-01-020
Appoint Donelda McWilliams to Senior Services Advisory Board
Motion – Darrell Second – Otto
Ø
JOURNAL #129, RESOLUTION
#02-01-021
Create New Fund #414 – Express Sewer Debt Service Fund
Motion – Tom Second – Darrell
Ø
JOURNAL #129, RESOLUTION
#02-01-022
Fuel Price Change #3 - decrease
Motion – Tom Second – Darrell
Ø
JOURNAL #129, RESOLUTION
#02-01-023
No Purchase Order Request - Various
Motion – Darrell Second – Tom
Ø
JOURNAL #129, RESOLUTION
#02-01-024
8:00 a.m. Steve Snavely, Assistant Prosecuting Attorney, met with the Commissioners for an update on various legal documents at his office pending his review or approval. This was Mr. Snavely’s last meeting with the Commissioners as he is leaving the Prosecuting Attorney’s office to return to his private practice full-time. His replacement will be Russ Herman, who begins at the Prosecuting Attorney’s office today.
8:30 a.m. General Session
9:30 a.m. Gaylon Davis, Defiance County Engineer, met with the Commissioners to open bids for the Jericho Road Bridge project. In attendance were: Warren Smith, E. J. Meyer and Sons; Mary Nicholas, Anderzack Pitzen; Judd Lickert, Anderzack Pitzen; George Kaiser, Zachrich Construction; Norman Burns, B. Hill’z Excavating; Chuck Weidenhamer, Fort Defiance Construction and Scott Nagel, Vernon Nagel, Inc. Bids were received from the following:
Fort Defiance Construction $166,684.60
Defiance, Ohio
Vernon Nagel, Inc. $166,091.85
Napoleon, Ohio
R. G. Zachrich Construction $156,708.70
Defiance, Ohio
AKIL, Inc. $167,378.30
Sandusky, Ohio
B. Hill’z Excavating $164,050.50
Wayne, Ohio
E. J. Meyer and Sons, Inc. $161,386.80
Ottawa, Ohio
Anderzack Pitzen Construction $182,000.00
Metamora, Ohio
The Engineer’s estimate was $175,561.70.
Accept Jerico Road Bridge Project Bids as Presented
Motion – Tom Second – Darrell
Ø JOURNAL #129, RESOLUTION
#02-01-025
Mr. Davis should have a recommendation by next Monday.
During this meeting, Gaylon received the Commissioner’s approval to proceed with the Cicero Road Bridge Project. Bids will be accepted for opening on Monday, February 11 at 9:30 a.m. Cicero Road Bridge is located in Hicksville Township.
Dates for the following bid openings were scheduled:
Vegetation Control and Crack Sealing Monday, March 11 at 9:30 a.m.
Paving Various Roads and Issue II & LTIP Paving Monday, March 18 at 9:30 a.m.
Pavement Marking – LPA Monday, July 1 at 9:30 a.m.
Gaylon also requested and received approval to attend a NACE Conference March 24 through March 28, 2002. NACE stands for National Association of County Engineers.
10:00 a.m. – Lee Sonnenberg and Olivia Binkley, Rural Development, met with the Board of Commissioners, Bob Hooley, Poggemeyer Design Group, Steve Snavely and Russ Herman, Prosecuting Attorneys office, Doug Rath, Wastewater Operations, and Will Burns and Dennis Miller, Maumee Valley Planning Organization to review information concerning the Brunersburg Sewer loan closing. Both Mr. Sonnenberg and Bob Hooley submitted lists of items that either need to or have been completed before the loan closing can be completed. Mr. Sonnenberg needs to know the bottom dollar amount so the correct figures can be used for an exact loan amount. The Commissioners informed Mr. Sonnenberg of the Health Department’s requirement that residents must hook up as the system becomes available, even though they may be past the 200’ distance requirement. Each resident will be judged on a case-to-case basis and/or whether or not it may be a financial hardship. A project closing date of May 15, 2002 was chosen for all paperwork to be completed and sent in to Rural Development. Monday, June 24 at 10:00 a.m. was scheduled for a pre-loan closing meeting. The loan closing date will be Friday, June 28. Mr. Sonnenberg noted that bond counsel must also be apprised of ongoing events.
Approve Peck, Shaffer and Williams as Bond Counsel for Brunersburg Sewer Project
Motion – Tom Second – Darrell
Ø JOURNAL #129, RESOLUTION
#02-01-026
All members involved in today’s meeting agreed that they were up-to-date regarding the project.
Mr. Sonnenberg also noted that the Paulding and Defiance County Commissioners might be interested in meeting with a finance group, which is held monthly in Columbus in regard to
the Auglaize River Sewer Project. An appointment must be made before joining the group. Mr. Sonnenberg will get more information to them.
1:30 p.m. – Andrew Kartal, Ohio Department of Agriculture and Duane Rupp, Henry, Paulding and Williams Counties Apiarist, met with the Commissioners regarding the hiring of a new county apiarist. Ken Smitley, the County’s previous beekeeper, retired as of December 2001.
Mr. Kartal recommended Defiance hire Mr. Rupp, due to his knowledge and experience as beekeeper in other counties. The job of the Apiary Inspector is to open up and inspect hives for mites and diseases. There are 41 registered apiaries in Defiance County. Bees are important, not only for pollination, but for the products they produce – honey, beeswax and royal jelly, to name a few. Each apiary (yard) would be inspected once during the months of April through October. If appointed, Mr. Rupp would receive $11.00 per hour and a mileage rate of .365 per mile. After discussion, Commissioners approved the hiring of Duane Rupp, 18386 Road M, West Unity, Ohio 43570 as Defiance County Apiarist for FY2002.
Appoint Duane Rupp as Defiance County Apiarist
Motion – Darrell Second – Tom
Ø JOURNAL #129, RESOLUTION
#02-01-027
2:00 p.m. Bruce Clevenger, OSU Extension Office Agent, met with the Commissioners to review information concerning the County farm ground. Rick Hall, who has farmed the approximately 283 acres of land for the last five years, retired at the end of 2001. The Commissioners met with Bruce to review what requirements are needed from whomever takes over the farming operation and what changes may need to be done to the bid package. Bruce will review and make any necessary changes to the bid specs. Commissioners are planning to advertise for bids some time in February.
2:30 p.m. Marlene Goodwin, Auditor, Deputies Cindy Pixler and Sue Fairchild, and Karen Tubbs, Treasurer met with the Commissioners for the yearly Board of Revision reorganizational meeting. The Board reorganized for tax year 2001 relative to hearings to be held during 2002. This is an update year. Commissioner Nicely, Treasurer Tubbs and Auditor Goodwin, are the Board members. Karen Tubbs was again elected as Vice Chairman and Otto Nicely was re-elected Chairman. The Rules of Procedure were reviewed and, after minor changes, accepted. There being no further business, the Board of Revision adjourned at 2:40 p.m.
3:00 p.m. Mr. and Mrs. Bill Pollock stopped in to talk to the Commissioners regarding Green Acres Mobile Home Park. A broken foundation is causing structural damage to their trailer and they are having trouble with the mobile home park owner fixing the problem. They feel the damage is caused by sewer and storm sewer back up. They’ve appealed to various agencies but have not been helped. Commissioners informed them that they would look into the situation and get back to them.
ADJOURNMENT:
Meeting adjourned at 4:15 p.m.
Approved for News Release: ______________________________
Otto L. Nicely, Commissioner