DEFIANCE COUNTY COMMISSIONERS

News Release

Monday, July 22, 2002

OPENING:

The regular meeting of the Board of Defiance County Commissioners was called to order at 8:00 a.m. on Monday, July 22, 2002, in the Conference Room of the Board of Commissioners, 500 Court Street, Suite A, Defiance, Ohio 43512 by Chairman Otto L. Nicely.

PRESENT: ABSENT:

Otto L. Nicely, Commissioner

Darrell W. Miller, Commissioner

Thomas L. Kime, Commissioner

Becky Wagner, Administrator

Alison Grimes, Clerk

D. Joan Brown, Deputy Clerk – on vacation

A. APPROVAL OF MINUTES

The minutes for the July 18, 2002 meeting were reviewed and unanimously approved as read.

Motion – Tom Second – Darrell

Ø JOURNAL #130, RESOLUTION #02-07-392

B. RESOLUTIONS

The following Resolutions were submitted for consideration and approved:

Payment of Vouchers

Motion – Tom Second - Darrell

Ø JOURNAL #130, RESOLUTION # 02-07-393

C. OPEN ISSUES/DISCUSSION

D. APPOINTMENTS

8:00 a.m. Russ Herman, Defiance County Chief Assistant Prosecuting Attorney, met with the Commissioners to review various documents at his office pending his review and approval

8:30 a.m. General Session –

Documentation reviewed, approved and/or signed by the Commissioners included the following:

Ø Congratulatory notes to students from Defiance County who entered projects during State Science Day which was held May 11 at Ohio State University

Ø Resolution passed on Thursday, July 18 continuing the Wertz/Bentley Enterprises Annexation Public hearing to Thursday, August 1 at 1:30 p.m.

Ø The Defiance County Landfill District Fee Pay-in Report for June, 2002.

o In-district waste received was 4,815.36 tons

o Out-of-district waste received was 177.94 tons

o Out-of-state waste received was 29.08 tons

o Total amount due to the District for June equaled $5,229.40

Ø Commissioner Nicely signed contract documents for the Engineer’s office regarding the 2002 Pavement Marking Project and the 2002 Bridge Materials Project.

Ø Gave approval for Matt Cordonnier, Maumee Valley Planning, to begin paperwork to enter into a contract with Gustwiller Electric for the Ney Generator Project. No bids were received during two normal bidding processes so the State gave approval for an informal bidding process. The only appropriate quote received was from Gustwiller in the amount of $17,800. Funding for this project comes from the FY2001 CDBG Formula Program. Once the contracts are completed, they will be forwarded to the Chief Assistant Prosecuting Attorney’s office for his review and approval and a resolution will be passed approving the contract.

Ø Approved purchase of signs totaling $854.82 for the newly extended parking lot at the fairgrounds. Erecting the signs should alleviate any confusion when entering or exiting the parking area.

David Westrick, Defiance County Sheriff, stopped in briefly to say “Hello”.

Becky Wagner, County Operations Manager/Administrator, told the Commissioners that Sue Moninger was asked by the Senior Services Center to teach computer skills in the homes of caregivers using computers that were donated by various entities for this purpose. Commissioners requested that Ms. Wagner contact the Senior Services Center for more details.

Commissioner Nicely noted that it would be August or September before Tim Leisure would have the information about the Ag money regarding the Brunersburg Sewer Project. If the money is not forthcoming, assessments will have to be raised to cover the difference.

Commissioners discussed having a meeting with Stan Searing, Workforce Development interim Director and Susan Jackson, Job and Family Services interim Director, regarding the status of funding so a meeting was set up for this afternoon at 2:00 p.m.

9:30 a.m. Gaylon Davis, County Engineer, presented his weekly update. He requested the Clerk redo two bridge legislation resolutions – Coy Road and Slough Road to reflect that

they were force accounts. The resolutions will be rewritten to reflect this information and resubmitted for signatures.

A bridge replacement on Christy Road, North of Nagel Road, will begin today. Repair work on Watson Road was completed last week.

Gaylon also told the Commissioners that he and Warren Schlatter toured the KeyBank building last week. He was given keys for the new doors upstairs, the outside door and the downstairs back door. He felt the interior needed to be revised a little to prevent interaction between his employees and the KeyBank employees. Also, it would have to be figured out how to run computer lines (for networking) in the building itself, but also to connect to the County system. Gaylon will have Warren Schlatter speak to Bob Arend to figure out the specifics. Telephone lines will also need to be run. Mr. Davis asked that Jerry Overmier, Beilharz Architects, be contacted to begin plans for the remodeling. Walls, restrooms, etcetera, will need to be modified. Commissioners gave approval for him to contact Mr. Overmier for assistance in the remodeling at a cost not-to-exceed $2,500. Gaylon noted that he has plans of the old building, plus plans of the new addition.

Commissioner Nicely asked about placing an electrical outlet on the pole at the back of the parking lot so extension cords for trimmers could be plugged in. Gaylon will check as another electrical line may need to be run.

Commissioners also discussed the need for guardrail in various areas of the extended parking lot at the fairgrounds. Even knowing that a drainage ditch is in a specific area, Commissioner Kime still found it hard to spot. The Commissioners need guardrail posts and

bolts so guardrail can be erected in several places. Gaylon will see what he may have at the Highway Garage. Darrell Miller suggested that Jerry Yoder on Rosedale Road be contacted to dig the postholes.

Lighting the new parking lot area was also discussed. Commissioner Nicely will contact Ned Steele for ideas on lighting as he has a computer program in which a diagram of the parking lot can be displayed and will show how much lighting is needed.

After Gaylon’s meeting was over, Becky Wagner noted that the Steering Committee met on Friday and interviewed three potential applicants for the Coordinator’s position at Family and Children First Council. She thought a decision should be forthcoming this afternoon.

2:00 p.m. Stan Searing, Workforce Development interim Director and Susan Jackson, Job and family Services interim Director, met with the Commissioners to give them a financial update. Commissioner Darrell Miller was not in attendance at this meeting.

Mary Ritter, Job and Family Services Fiscal Director, arrived at 2:12 p.m. They informed the Commissioners that the Workforce Development funding carryover for 2003 will total approximately $203,497. Mr. Searing will be meeting with both Paulding and Williams County Commissioners to update them on the same information. Defiance County

Commissioners will set up a meeting with Paulding and Williams County Commissioners to discuss the status of the One-Stop facility on East Second Street.

At 2:21 p.m., Commissioners entered EXECUTIVE SESSION regarding Personnel (ORC 121.22(G)(1))

Motion – Tom Second – Otto All eligible voted aye.

EXECUTIVE SESSION ended at 2:58 p.m.

After the above meeting ended, Commissioners signed paperwork brought in by Maumee Valley Planning – several vouchers and a Request for Payment/Status of Funds report.

Meeting adjourned at 3:10 p.m.

Approved for News Release: ______________________________

Otto L. Nicely, Commissioner