DEFIANCE COUNTY COMMISSIONERS

News Release

Thursday, August 15, 2002

OPENING:

The regular meeting of the Board of Defiance County Commissioners was called to order at 8:30 a.m. on Thursday, August 15, 2002, in the Conference Room of the Board of Defiance County Commissioners, 500 Court Street, Suite A, Defiance, Ohio 43512 by Chairman Otto L. Nicely.

PRESENT: ABSENT:

Otto L. Nicely, Commissioner

Thomas L. Kime, Commissioner

Third Commissioner Seat Vacant

Becky Wagner, Administrator

Alison Grimes, Clerk

D. Joan Brown, Deputy Clerk

A. APPROVAL OF MINUTES

The minutes for the August 12, 2002 meeting were reviewed and unanimously approved as read.

Motion – Tom Second – Otto

Ø JOURNAL #130, RESOLUTION #02-08-444

B. RESOLUTIONS

The following Resolutions were submitted for consideration and approved:

Transfer of Funds #56 - Engineer

Motion – Otto Second -Tom

Ø JOURNAL #130, RESOLUTION # 02-08-445

Transfer of Funds #57 – Maumee Valley Planning

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-08-446

Award Bid – Beerbower Road Bridge Replacement - Engineer

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-447

Award Bid – Buckskin Road Bridge Replacement - Engineer

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-08-448

Award Bid – Flickinger Road Bridge Replacement - Engineer

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-449

Approve Wertz/Bentley Enterprises Annexation Petition

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-08-450

The Commissioners appreciate the cooperation of the City Council Administration and the Township Trustees for futhering the growth of Defiance County. This is an excellent tool for economic development of the city and surrounding area. The Board of Commissioners again thanks all those involved.

C. OPEN ISSUES/DISCUSSION

Commissioners discussed having another County Christmas luncheon, as last year’s seemed to meet with employee approval. A tentative date of Friday, December 20 was chosen and Alison will check if the Public Safety Services facility is available for the luncheon.

It was also decided to hold the County Auction on Saturday, October 12 beginning at 10:00 a.m. It will be held at the old County Home on Evansport Road. All County departments and townships will be notified and asked if they have items for the auction.

D. APPOINTMENTS

8:00 a.m. Russ Herman, County Chief Assistant Prosecuting Attorney, met briefly with the Commissioners regarding clarification of the Health Department’s distance requirements when hooking up to a sewer. To avoid confusion and for consistency purposes, this issue will also be addressed when the Auglaize River Sewer Project begins.

8:30 a.m. General Session –

Doug Rath, County Wastewater Operations, met with the Commissioners to present a financial update. The group reviewed income received from residents who utilize the wastewater plants. Some residents’ bills are in arrears and Doug and the Commissioners discussed ways to collect the delinquent funds. Doug will also review the delinquent account information with the County Auditor. They also discussed the Brunersburg Sewer Project and the Health Department’s decision regarding hook-ups.

9:30 a.m. Becky Wagner, Operations Manager/Administrator, met with the Commissioners to present her weekly update. The County is waiting for a right-of-way permit from the City to be able to run telephone and computer lines to the KeyBank building. The cost of the cable, hardware and electronics and the County’s telephone consultant’s time will come out of the computer consultant’s budget. Boring of the lines should begin during the week of the 26^th.

She reviewed information she received during the DynaCal presentation held last week regarding a community calendar. The County is not interested in this program at this time.

She presented proposals received by the Senior Services Center for painting the interior of the Defiance Center. They are as follows:

Campbell Painting $9,765.00

Roehrig Painting $9,689.00

Ron Hiler $6,000.00

No decision was made until more information is received concerning the proposals.

The server at the Auditor’s office is in need of repair at a cost of $1,500.00. The bill will be reviewed with the Auditor.

The Commissioners and Becky also reviewed the draft of the Personnel Policy Manual for minor corrections. When completed, the manuals will be given to each Elected Official/Department Head for their use.

10:30 a.m. Jim Harris, Soil and Water Conservation District Administrator, met with the Commissioners regarding the placement of Tamby Ditch on Ditch Maintenance. Also in attendance was: William Bockelman, Landowner.

The ditch, located in Richland Township, drains from Domersville Road to Jewell Road. The Soil and Water Board has recommended the placement of this ditch on ditch maintenance. The assessments (5% would generate $366.34) would be placed on the 2002 assessment for payment in 2003. When asked, Mr. Bockelman stated that he was in favor of placing the ditch on ditch maintenance.

Approve the Placement of Tamby Ditch on Ditch Maintenance

Motion - Tom Second – Otto

Ø JOURNAL #130, RESOLUTION #02-08-451

At 10:40 a.m., Gaylon Davis, County Engineer, entered the Conference Room and asked if his bridge replacement bid recommendations were approved. They were, and copies of the resolutions will be given to him later today.

Gaylon left at 10:45 a.m. and the Commissioners and Becky resumed the review of the Personnel Policy Manual. All the highlighted changes were reviewed and the manual was approved pending review of the final revised manual.

Approve Personnel Policy Manual (with changes) Pending Final Review

Motion – Tom Second – Otto

Ø JOURNAL #130, RESOLUTION #02-08-452

At 11:50 a.m., Becky Wagner requested EXECUTIVE SESSION regarding Personnel (ORC 121.22 (G)(1)

Motion – Tom Second – Otto All eligible voted aye.

EXECUTIVE SESSION ended at 11:56 a.m.

Meeting adjourned at Noon.

Approved for News Release: ______________________________

Otto L. Nicely, Commissioner