DEFIANCE COUNTY COMMISSIONERS

News Release

Thursday, August 22, 2002

OPENING:

The regular meeting of the Board of Defiance County Commissioners was called to order at 8:30 a.m. on Thursday, August 22, 2002, in the Conference Room of the Board of Defiance County Commissioners, 500 Court Street, Suite A, Defiance, Ohio 43512 by Chairman Otto L. Nicely.

PRESENT: ABSENT:

Otto L. Nicely, Commissioner

Thomas L. Kime, Commissioner

Richard L. Cromwell – Commissioner-appointee

Becky Wagner, Administrator

Alison Grimes, Clerk

D. Joan Brown, Deputy Clerk

A. APPROVAL OF MINUTES

The minutes for the August 19, 2002 meeting were reviewed and unanimously approved as read.

Motion – Tom Second – Otto

Ø JOURNAL #130, RESOLUTION #02-08-461

B. RESOLUTIONS

The following Resolutions were submitted for consideration and approved:

Fullmer Road Bridge Replacement Approval - Engineer

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-462

Award Bid/Engineer – Defiance/Williams County Line Road Bridge Replacement

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-08-463

Authorize Becky Wagner as CORSA Voting Delegate

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-464

Certify Airport Water Line Assessments

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-08-465

Certify DMP Sewer Line Assessments

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-466

Certify Brunersburg Sewer Final Assessments

Motion – Second -

Ø JOURNAL #130, RESOLUTION # 02-08-467

Certify Evansport Water Line Final Assessments

Motion – Second -

Ø JOURNAL #130, RESOLUTION # 02-08-468

Approve State Route 66 North Contract – Poggemeyer Design Group

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-469

No Purchase Order Request - Various

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-08-470

C. OPEN ISSUES/DISCUSSION

D. APPOINTMENTS

8:30 a.m. General Session –

Commissioners reviewed/signed the following:

o Signed the resolution to open bids for the Williams/Defiance County Line Road Bridge replacement from Monday, August 19

o Signed the resolution to open bids for the Sherwood Wastewater Treatment Plant Renovations from Monday, August 19

o Signed a hunting permit request from Donald Willitzer

o Okayed a travel request for Sue Herr, Environmental Services, to attend a Softworks Computer training seminar in Angola, Indiana

o On behalf of the Board, Otto Nicely signed some paperwork for the Ohio Bureau of Motor Vehicles

o Also on behalf of the Board, Otto signed the semi-annual Housing Program Income Report submitted by Maumee Valley Planning

Commissioners discussed activities they have attended and will attend at the Fair. Friday at 10:00 a.m. is the Junior Fair Auction. The Commissioners and Elected Officials are joining together to bid on one or two of the champions and/or reserve champions.

Commissioners also discussed the possibility of renting a tent for the Ditch 40 ribbon-cutting on September 20^th. They will confer with the Williams County Commissioners when they come in at 11:00 for the Ditch 40 meeting.

9:40 a.m. Becky Wagner, County Operations Manager/Administrator, presented her weekly update. The interior of the Senior Services Center is being given a fresh coat of paint. The CCNO trustees are performing the work.

Marshall Tharpe, KeyBank, called Becky regarding the office furniture in their building. It is available for purchase, if desired. The Commissioners will examine the items for sale before deciding.

The fiber optic cable between the Courthouse and the Commissioner’s Annex has been successfully completed. Even though an increase in speed was not anticipated, speed has increased 20%.

She presented an updated letter Kim Moss, Health Commissioner, is preparing regarding the Brunersburg Sewer residents who have not yet hooked into the system. Kim will also be working with her Board to create a resolution pertaining to any future sewer projects.

Ms. Wagner spoke to Ken Maag, Poggemeyer Design Group, concerning sewer hookups at Indian Bridge Lane. Ken told her that only one unit was beyond the 200’ hook-up requirement and it is located at the end of the lane to the left and north, plus it is 215’ from the sewer line.

10:30 a.m. Judge Steven Ruyle, Probate Court Judge, met with the Commissioners to review a few items. He informed the Commissioners that the computer system in the Probate and Juvenile division is outdated and will be replaced. He will have the funding to cover costs. Commissioners requested he consult with the County’s computer consultant, Bob Arend. He also informed the Commissioners that he will have a vehicle to sell at the auction in October.

After the Judge left, at 10:40 a.m. Becky Wagner requested EXECUTIVE SESSION regarding Personnel (ORC 121.22(G)(1).

Motion – Tom Second – Otto All eligible voted aye.

EXECUTIVE SESSION ended at 11:00 a.m. Commissioners asked Ms. Wagner to inform Tim Houck of their approval to hire an employee for his department.

11:00 a.m. The Williams County Commissioners, Duane Votaw, Marvin Stuckey and Tom Strup, Warren Henry of Finkbeiner, Pettis and Strout, Jim Harris, Soil and Water Conservation District and Sherry Carnahan, Deputy Clerk-Fiscal, met with the Commissioners regarding the Joint Watershed District Flood Control Project (Ditch 40). The group reviewed a change order submitted by one of the contractors for the project, Geo. Gradel. Warren Henry of Finkbeiner, Pettis and Strout reviewed the changes that had been made and recommended the approval of the change order.

The group also discussed the upcoming ribbon-cutting for the project. It is scheduled for Friday, September 20^th at 11:00 a.m. It was decided a tent would be a good idea – in case of rain. Warren Henry will handle the arrangements.

1:00 p.m. Commissioners attended a Planning Commission meeting at Maumee Valley Planning

2:30 p.m. Susan Jackson, Interim Director for Job and Family Services, met with the Commissioners for an update. She reviewed her suggestions for various ways to cut costs in the department and also reviewed the 2002 budget versus the anticipated 2003 budget.

At 3:00 p.m., Ms Jackson requested EXECUTIVE SESSION regarding Personnel (ORC 121.22(G)(1).

EXECUTIVE SESSION ended at 3:45 p.m. No decision was made at this time.

Meeting adjourned at 3:50 p.m.

Approved for News Release: ______________________________

Thomas L. Kime, Commissioner