DEFIANCE COUNTY COMMISSIONERS

News Release

Thursday, August 29, 2002

OPENING:

The regular meeting of the Board of Defiance County Commissioners was called to order at 8:30 a.m. on Thursday, August 29, 2002, in the Conference Room of the Board of Defiance County Commissioners, 500 Court Street, Suite A, Defiance, Ohio 43512 by Chairman Otto L. Nicely.

PRESENT: ABSENT:

Otto L. Nicely, Commissioner

Thomas L. Kime, Commissioner

Richard L. Cromwell – Commissioner-appointee

Becky Wagner, Administrator

Alison Grimes, Clerk

D. Joan Brown, Deputy Clerk

Sherry Carnahan

A. APPROVAL OF MINUTES

The minutes for the August 26, 2002 meeting were reviewed and unanimously approved as read.

Motion – Tom Second – Otto

Ø JOURNAL #130, RESOLUTION #02-08-478

B. RESOLUTIONS

The following Resolutions were submitted for consideration and approved:

Payment of Vouchers

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-479

Transfer of Funds #60 – Commissioners for Municipal Court

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-08-480

Transfer of Funds #61 – Auditor for Data Processing

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-481

Transfer of Funds #62 – Job and Family Services

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-08-482

Award Proposal for Ney Generator Project – Maumee Valley Planning

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-483

Appoint Tom Kime to Northwest Ohio Community Action Commission Board of Directors

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-08-484

Contract Agreement Amendment – Quadco and Job and Family Services

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-485

This agreement amendment was approved pending a correction noting Defiance, Paulding and Williams Counties are served, not the cities of Bryan, Defiance, and Paulding.

Contract Agreement Amendment – Four County Career Center and Job and Family Services

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-08-486

This agreement amendment was also approved pending a correction noting Defiance, Paulding and Williams Counties are served, not the cities of Bryan, Defiance, and Paulding.

No Purchase Order Request - Various

Motion – Otto Second - Tom

Ø JOURNAL #130, RESOLUTION # 02-08-487

C. OPEN ISSUES/DISCUSSION

D. APPOINTMENTS

8:30 a.m. General Session –

9:00 a.m. Doug Rath, Greg Reinhart and Susan Price, Wastewater Operations, met with the Commissioners to review the various sewer plants assessment lists in preparation for the September 2 deadline. Sherry Carnahan, Deputy Clerk – Fiscal, also attended the meeting. Susie’s paperwork is in order and she will have resolutions prepared for early September certifying various delinquent sewer assessments. How to handle and calculate certification on agricultural parcels was also discussed.

Doug also noted that several more residents have hooked or will be hooking into the Brunersburg Sewer system.

9:30 a.m. General Session continued during this time slot. Becky’s report was moved to 1:25 p.m.

10:30 a.m. Tim Houck, County Landfill Manager, met with the Commissioners to present his monthly update.

At 10:35 a.m. Richard Cromwell’s appointment as County Commissioner was delivered by the Clerk of Courts office.

At 10:44 a.m., Becky requested EXECUTIVE SESSION regarding Personnel (ORC 121.22 (G) (1).

Motion – Rich Second – Tom All eligible voted aye.

EXECUTIVE SESSION ended at 10:56 a.m.

Due to personal reasons, Bob Davis, Tim’s Assistant Director, submitted his resignation.

Accept Resignation of Robert Davis, Environmental & Administrative Services Assistant Director

Motion – Tom Second – Rich

Ø JOURNAL #130, RESOLUTION #02-08-488

Tim then presented his update. He had hoped to open bids for the removal of timber from the Landfill but no bids were received. This is the second time Tim advertised for bids.

Tim and the Commissioners continue to work with the engineers and the Army Corp of Engineers about the wetlands at the Landfill. Work continues on final cover of approximately three acres at the Landfill.

Commissioners encourage political subdivisions to pass the Four County Solid Waste Plan so it can be submitted to the State of Ohio. Currently, we have roughly 60% vote vor the Plan and would like at least 75%. It is anticipated that we will have the vote of more than 75% of the Four County political subdivisions.

Repairs for safety issues have been completed at the Hicksville Transfer Station.

The Landfill took in 31,203 cubic yards of waste for the month of July. This is the second highest for the month of July since 1994.

12:00 noon – Recessed for lunch.

1:25 p.m. Becky Wagner, County Operations Manager/Administrator, presented her update at this time. She told the Commissioners that Tim Houck, Landfill manager, had dropped off the Environmental Services Policy and Procedures manual for the Commissioners to review.

Beginning this past Monday, August 26, Deb Bresnan, Job and Family Services, will be in the One-Stop offices in the mornings. She will be at the One-Stop until noon each morning.

Stan Searing, former Interim Director, accepted the Administrator’s position in Paulding County.

Boring for the computer/telephone lines began yesterday, August 28. The work is being done by S & S Directional Boring and should be completed today.

Marge McCurdy, Maintenance Supervisor, is completing an inventory of furniture at the KeyBank facility. Commissioners approved the purchase of the furniture.

Becky and Sherry Carnahan are in the process of searching for a software program for the Wastewater Operations office. The program will be required to handle revenue, expenses and billings for the department.

2:20 p.m. Sherry Carnahan, Deputy Clerk-Fiscal, met with the Commissioners to review the Auglaize, Brunersburg, and DMP Sewer projects. They also reviewed debt retirement and money to be advanced back to the General Fund for other capital improvement projects.

Meeting adjourned at 3:06 p.m.

Approved for News Release: ______________________________

Otto L. Nicely, Commissioner