DEFIANCE COUNTY COMMISSIONERS

News Release

Thursday, September 5, 2002

 

 

OPENING:    

 

The regular meeting of the Board of Defiance County Commissioners was called to order at 8:30 a.m. on Thursday, September 5, 2002, in the Hicksville Village Council Room, Hicksville, Ohio by Chairman Otto L. Nicely.

 

 

PRESENT:                                                                ABSENT:     

 

Otto L. Nicely, Commissioner

Thomas L. Kime, Commissioner   

Richard L. Cromwell, Commissioner

                       

Becky Wagner, Administrator  

Alison Grimes, Clerk 

 

 

A.        APPROVAL OF MINUTES

 

The minutes for the August 29, 2002 meeting will be reviewed and approved at the next Commissioner’s meeting.

 

 

B.        RESOLUTIONS

 

The following Resolutions were submitted for consideration and approved:

 

Payment of Vouchers

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-09-489

 

Transfer of Funds #63 – Commissioners

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-09-490

 

Adopt Tax Budget for 2003 - Auditor

Motion – Rich            Second - Tom

Ø       JOURNAL #130, RESOLUTION # 02-09-491

 

Approve Creation of Rotary Fund – Soil and Water Conservation

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-09-492

 

Appoint Richard L. Cromwell to Maumee Valley RC& D Board

Motion – Tom            Second - Otto

Ø       JOURNAL #130, RESOLUTION # 02-09-493

 

Authorize Becky Wagner to Act As Commissioner’s Voting Representative

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-09-494

 

Certifying Group Projects for Assessment Purposes – Soil and Water Conservation

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-09-495

 

Yearly Assessment Certification – Fund 075 – Wastewater Operations

Motion – Rich            Second - Tom

Ø       JOURNAL #130, RESOLUTION # 02-09-496

 

Yearly Assessment Certification – Fund 141 – Wastewater Operations

Motion – Rich            Second - Tom

Ø       JOURNAL #130, RESOLUTION # 02-09-497

 

Yearly Assessment Certification – Fund 151 – Wastewater Operations

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-09-498

 

Yearly Assessment Certification – Fund 169 – Wastewater Operations

Motion – Rich            Second - Tom

Ø       JOURNAL #130, RESOLUTION # 02-09-499

 

Yearly Assessment Certification – Fund 414 – Wastewater Operations

Motion – Rich            Second - Tom

Ø       JOURNAL #130, RESOLUTION # 02-09-500

 

Approve Easement Request #2 for Charles Fockler – Nagel Road

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-09-501

 

Fuel Price Change #52 - increase

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-09-502

 

No Purchase Order Request - Various

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-09-503

 

No Purchase Order Request - Commissioners

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-09-504

 

C.                OPEN ISSUES/DISCUSSION

 

Commissioners:

Ø      Reviewed and signed a letter of response to Hal Osmun, Village of Hicksville

Ø      Reviewed and signed a letter to Jim Harris, Soil & Water Conservation, regarding Ditch 40

 

Ø      On behalf of the Commissioners, Otto Nicely signed an Issue II and LTIP Disbursement Request submitted by the Engineer for Gerken Paving

Ø      Again on behalf of the Commissioners, Otto Nicely signed a modification to the subsidy agreement between the Ohio Department of Health and the Commissioners for the “Help Me Grow” program noting a funding decrease from $38,420 to $34,442.

Ø      Okayed two purchase orders for the Senior Services Center

Ø      Signed amendments to the Youth Services Contracts between Job & Family Services and Quadco Rehabilitation and Job and Family Services and Four County Career Center.  Both contracts are for FY2003.  (The resolutions regarding these documents were previously approved).

 

Commissioners also discussed a recognition/remembrance ceremony for September 11.  The VFW is holding a ceremony in front of the Courthouse that morning.  Commissioners thought it appropriate for every employee to be able to walk outside their respective office building that morning for a moment of silence and to listen to the ringing of area church bells.  A memo will be sent to the Elected Officials noting this information and requesting their approval of and cooperation with this ceremony. 

 

D.        APPOINTMENTS

 

8:30 a.m.        General Session –

 

Commissioner Nicely requested the Defiance Area Chamber of Commerce be contacted to let them know that he and his wife and Becky and Denny Wagner would be attending the Awards Banquet next Thursday.  He asked that, if necessary, a table be reserved for them and any other Elected Official that may attend. 

 

Commissioner Nicely also questioned whether Jim Harris, Soil and Water Conservation, had billed the County for his time spent working on the Ditch 40 project.  Alison will forward the question to Sherry Carnahan, Deputy Clerk – Fiscal.

 

While Commissioners were reviewing and approving the various Assessment Certifications from the Wastewater Operations Department, several questions arose concerning Fund #169.  Alison was asked to have Doug Rath in to meet with the Commissioners to review this fund.      

 

10:15 a.m.      Becky Wagner, County Operations Manager/Administrator, presented a fairly quick synopsis of her weekly report as the group was to meet Doug Rath, County Wastewater Operations Manager, at the Gordon Creek facility at 10:30 a.m. for a tour.

 

She had spoken with Lisa Karcher, Maumee Valley Planning, who noted that the Evansport Wastewater Treatment Plant Formula Project will not be able to be started until November.  The environmental review must first be published in the paper and there is a 30-day comment period before the project may be started.

 

Ms. Wagner spoke to Deb Nester of Williams County regarding the Ag District deferred assessments.  A Diane Shaffer from their Engineer’s office is tracking the assessments but is out of the office until next week.  Becky will contact her then.

 

Bob Arend, County Computer Consultant, called to let Becky know that the line between KeyBank and the Commissioner’s office is completed.  Bob will perform final testing on the system.

 

Noted that Connie Duerk, Records Center, has discussed the possibility of retirement.

 

Ray Harbourt, Juvenile Probation Director, is requesting the installation of a new phone system and received a proposal from Mike Koenig, County Telephone Consultant.  As the Commissioners are unsure of the future location of the Juvenile Probation office, no decision will be made at this time.

 

The Wastewater Operations position ad was reviewed and, as there were no additions or corrections, will be run in the Crescent-News and posted in County buildings.

 

She had reviewed the location of the communications system in the KeyBank facility with Mike Koenig and Warren Schlatter, Engineer’s office.  Neither Marshall Tharpe nor Don Smith of KeyBank or Warren Schlatter, Engineer’s office, felt there would be a problem if both systems were contained in the same room. 

 

She noted that Mark Hopper, Public Safety Services Coordinator, has a list of people signed up to attend the Terrorism 2002 Workshop in Perrysburg.  Both she and Commissioner Nicely are also planning to attend.  Registration deadline is September 18th.

 

Both she and Sherry Carnahan are still doing their homework regarding a software package for the Wastewater Operations department.  Jay Hawk, who provides the current software the office uses are changing prices and charging lease fees.  Bob Arend is also searching for a good program.  Commissioners requested that Sherry Carnahan contact Ayersville and Brunersburg Water departments to see what programs they are using. 

 

A report concerning the hiring of Bud Cereghin and Roger Engel to inspect Auglaize Village was asked to be placed on the agenda for Monday, September 9.

 

Ms. Wagner reported that she visited with Amy Murphy at Family and Children First Council to see how she was progressing.  During a tour of the facility, several safety concerns were noted.  Becky asked Mark Hopper to inspect the facility and to contact Roger Reece, City Administrator, as it is the City’s building.  Roger thought it a good idea to have Fire Chief Wilkins involved in the inspection, also.

 

A furniture agreement, e-mailed by KeyBank has been forwarded to Russ Herman for his review and approval.

 

Health insurance claims for this week totaled $10,866.62, drugs totaled $5,921.03 and Medical was $4,945.59.

 

Susan Jackson, Job and Family Service’s Interim Director, had stopped in to inform Ms. Wagner that the WIA audit was progressing well.  Diane Skinner, a State Auditor, informed Susan that there would not be any fiscal findings.  Susan also noted that having Deb Bresnan

 

 

at the One-Stop in the mornings was working well.  Deb is in the process of compiling an inventory list of all the items still at the facility.

 

Marge McCurdy, Maintenance Supervisor, obtained three proposals for various tree/stump removal services.  Evergreen Lane has some dead trees and a stump to be removed and KeyBank has a stump for removal.  The following proposals were received:

 

Clear View Tree Service                  $575.00

Hulbert Tree care                              $790.00

Tree Top                                            $420.00

 

Becky was given approval to have Tree Top, at $420.00, handle the work.

 

Meeting adjourned at 10:46 a.m. 

 

Commissioners and Becky traveled to the Gordon Creek facility for a tour and then, for the benefit of the newly-appointed Commissioner Rich Cromwell, the group went to the Hicksville Transfer Station on Gingrich Road. 

 

 

 

 

Approved for News Release:          ______________________________

Otto L. Nicely, Commissioner