DEFIANCE COUNTY COMMISSIONERS

News Release

Monday, September 16, 2002

OPENING:

The regular meeting of the Board of Defiance County Commissioners was called to order at 8:30 a.m. on Monday, September 16, 2002, in the Conference Room of the Board of Defiance County Commissioners, 500 Court Street, Suite A, Defiance, Ohio 43512 by Chairman Otto L. Nicely.

PRESENT: ABSENT:

Otto L. Nicely, Commissioner

Thomas L. Kime, Commissioner

Richard L. Cromwell, Commissioner

Becky Wagner, Operations Manager/Administrator

Alison Grimes, Clerk

D. Joan Brown, Deputy Clerk

A. APPROVAL OF MINUTES

The minutes for the September 12, 2002 meeting will be reviewed at the next Commissioners’ meeting.

B. RESOLUTIONS

The following Resolutions were submitted for consideration and approved:

Payment of Vouchers

Motion – Tom Second - Otto

Ø JOURNAL #130, RESOLUTION # 02-09-517

Commissioner Cromwell abstained as some of the vouchers were to the Hubbard Company.

Transfer of Funds #67 – Communications – E911

Motion – Tom Second - Rich

Ø JOURNAL #130, RESOLUTION # 02-09-518

No Purchase Order Request – Maumee Valley Planning

Motion – Tom Second - Rich

Ø JOURNAL #130, RESOLUTION # 02-09-519

C. OPEN ISSUES/DISCUSSION

D. APPOINTMENTS

8:30 a.m. General Session

9:30 a.m. Gaylon Davis and Warren Schlatter, County Engineer’s office, met with the Commissioners to open bids for county railroad crossing improvements. Also present for the

bid opening were: George Kaiser, R.G.Zachrich Construction; Tom Allen, Diversified Road and Pipe and Essie Sadeghzadeh, Schumm Plumbing & Heating.

Bids were received from the following:

Vernon Nagel, Inc. $165,804.85

Napoleon, Ohio

Ward Construction $161,671.40

Leipsic, Ohio

Schumm Plumbing & Heating $143,767.95

Van Wert, Ohio

Diversified Road & Pipe $160,758.30

Whitehouse, Ohio

R.G. Zachrich Company $163,683.85

Defiance, Ohio

The Engineer’s estimate is $151,988.80

Accept Bids as Presented for Further Review

Motion - Tom Second – Rich

Ø JOURNAL #130, RESOLUTION #02-09-520

Mr. Davis then presented his recommendation for the awarding of the 2002 Bridge Materials project. He recommended the following:

Independent Concrete Pipe, Sylvania, Ohio

Casebeer/Miller Road $ 9,496.00

Fountain Street Road $15,193.60

Mack Industries, Bowling Green, Ohio

Spencerville/Hicksville Road $27,144.00

Award Bid – County Engineer - 2002 Bridge Materials Project

Motion – Rich Second – Tom

Ø JOURNAL #130, RESOLUTION #02-09-521

Gaylon submitted a quote from Southeastern Equipment Company, Perrysburg, Ohio for a 721-C Standard Front-end Loader. The State Co-op price is $102,215.60. Commissioners approved the purchase.

Approve Purchase of Front-End Loader for Engineer’s Department

Motion – Tom Second – Rich

Ø JOURNAL #130, RESOLUTION #02-09-522

Gaylon also noted that the Coy Road Bridge replacement, north of State Route 18, began today.

10:00 a.m. Diane Mayer, Tina Hiler and Joe Coressel of the Defiance County Senior Services Center, met with the Commissioners with an update of activities. The bereavement group is meeting on the first and third Tuesdays of each month for an eight-week session. This is funded by the Caregiver’s grant.

Tina handed out the newly-published TRIAD Information Directory to the Commissioners. The directories offer information for older adults and their families and are available at no charge at the Senior Services Center.

Diane Mayer, Director, will be attending an accreditation review for the National Institute of Senior Centers. This organization, which is a part of the National Council on Aging, uses accreditation as an official recognition that a local senior center is meeting its mission in an exceptionally professional fashion and demonstrates that a senior center is in compliance with national standards. The Defiance Senior Services Center is one of 74 senior centers out of 15,000 across the nation that has achieved this goal and the Board congratulated Diane, Tina and Joe for their efforts.

Joe Coressel, Finance, submitted information concerning the Center’s vehicles – miles and repair costs on each vehicle. Some older vehicles may need to be replaced.

After discussion, Commissioners okayed the transfer of funds to purchase a new Hot Shot.

Following are various activities planned by the Center:

Ø The monthly evening meal, open to the public, is scheduled for Thursday, September 26 from 4:00 p.m. to 6:00 p.m. at the Defiance branch.

Ø The Senior Services Center and Defiance College will host a “Tailgate Party” for the Defiance College Jackets on Saturday, October 19 at approximately 11:00 a.m. A cook-out is also planned.

Ø The Fall Ball, a dance held at the Hicksville Multipurpose building, is scheduled for October 24.

Ø The Senior Services Center will have a float for the Halloween parade, which is scheduled for Saturday, October 26.

For further information on these and any other activities, please contact the Senior Services Center at 782-3233.

10:30 a.m. Doug Rath, County Wastewater Operations Manager and Russ Herman, Assistant County Prosecuting Attorney, met briefly with the Commissioners regarding wastewater issues. He will be sending letters to several residents who have not hooked up to the Brunersburg Sewer and did not return phone calls to the Wastewater Operations office. Sewer hook-ups will be required or fines will be imposed. The letter contents were reviewed and approved so Doug will send certified letters to the residents today.

At 10:45 a.m., Commissioners left to attend a Watershed meeting at Defiance College.

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1:30 p.m. Kim Moss, County Health Commissioner, and Craig Richards and Lenny Prigge of the Health Department, met with the Commissioners to discuss various sewer and health issues. County growth is expanding at a rate where current sewer systems in some areas will not be able to handle the growth. Kim suggested a meeting with various county and state officials and even the EPA to review the situation and brainstorm ideas. Commissioners will also bring the information to the next Planning Commission meeting, scheduled for September 26. And while Kim is in Columbus for a meeting, she will see what ideas others may have.

Mrs. Moss also updated the Commissioners regarding health situation with several houses in the county. The possibility of a county building inspector was discussed to alleviate building code problems. Commissioners also asked that Kim attend the next Township Association meeting to discuss the need for a building inspector.

2:30 p.m. Susan Jackson, Interim Job and Family Services Director, met with the Commissioners with an update. She is working on improving the perception of the agency and becoming more specific concerning the future of Job and Family Services.

At 2:50 p.m., Susan requested EXECUTIVE SESSION concerning Personnel (ORC 121.22 (G) (1) and Union ORC 121.22 (G) ( ) issues.

Motion – Rich Second – Tom All eligible voted aye.

EXECUTIVE SESSION ended at 3:08 p.m.

Commissioners authorized Susan to make any necessary decisions concerning several positions in the Job and Family Services department.

3:30 p.m. After Susan left, Commissioners received a recommendation from Gaylon Davis for the Railroad Crossing Improvements Project. He recommended that the bid of Schumm Plumbing and Heating, Van Wert, Ohio in the amount of $143,767.95 be approved.

Award Bid – Engineer – Railroad Crossing Improvements

Motion – Rich Second – Tom

Ø JOURNAL #130, RESOLUTION #02-09-523

The crossings are located on Rosedale Road, Wonderly Road and Snyder Road.

Tim Houck stopped in at 4:00 p.m. to request EXECUTIVE SESSION regarding Personnel (ORC 121.22 (G) (1)

Motion – Rich Second – Tom All eligible voted aye.

EXECUTIVE SESSION ended at 4:07 p.m.

Meeting adjourned at 4:15 p.m.

Approved for News Release: ______________________________

Otto L. Nicely, Commissioner