DEFIANCE COUNTY COMMISSIONERS

News Release

Monday, October 21, 2002

OPENING:

The regular meeting of the Board of Defiance County Commissioners was called to order at 8:30 a.m. on Thursday, October 17, 2002, in the Conference Room of the Board of Commissioners, 500 Court Street, Defiance, Ohio 43512 by Chairman Otto L. Nicely.

PRESENT: ABSENT:

Otto L. Nicely, Commissioner

Thomas L. Kime, Commissioner

Richard L. Cromwell, Commissioner

Becky Wagner, Operations Manager/Administrator

Alison Grimes, Clerk

D. Joan Brown, Deputy Clerk – on vacation

Sherry Carnahan, Deputy Clerk – for 8:00 a.m. meeting

A. APPROVAL OF MINUTES

The minutes for the October 17, 2002 meeting were reviewed, and finding no additions or corrections, were approved as read.

Motion – Rich Second – Tom

Ø JOURNAL #130, RESOLUTION #02-10-585

B. RESOLUTIONS

The following Resolutions were submitted for consideration and approved:

Payment of Vouchers

Motion – Tom Second – Otto Commissioner Cromwell abstained.

Ø JOURNAL #130, RESOLUTION # 02-10-586

Amended Official Certificate #10 - $1,487,827.94

Motion – Tom Second - Rich

Ø JOURNAL #130, RESOLUTION # 02-10-587

Oppose State Issue 1

Motion – Tom Second - Rich

Ø JOURNAL #130, RESOLUTION # 02-10-588

Approve Hiring of Job & Family Services Employee – Income Maintenance Worker 3

Motion – Tom Second – Rich

Ø JOURNAL #130, RESOLUTION #02-10-589

C. OPEN ISSUES/DISCUSSION

D. APPOINTMENTS

8:00 a.m. Dennis Miller, Maumee Valley Planning and Ken Maag, Poggemeyer Design Group, met with the Commissioners to discuss issues regarding the Auglaize River Sewer project. The group discussed the letter Mark Stockman, Paulding County Engineer, sent the Commissioners noting that they would not consider the project for Paulding County as the proper paperwork was not submitted on time. Ken Maag was not sure what the problem was as, as Dennis Miller stated, the paperwork was submitted on time. Ken said that Defiance County could submit another application for funding in 2003, but it would push the construction schedule back a little.

Ken Maag also noted that all funding sources have been applied to regarding this project.

Commissioner Kime asked about a letter from the USDA regarding the environmental review advertisement. Sherry noted that the ad ran some time last month and that a notice of publication had been sent to the USDA. She will follow up to make sure the proper documentation has been received.

The Board decided to let Defiance County’s application run through the system – at least to see what type of funding may be available. Sherry Carnahan informed the group that, contrary to previous information, all paperwork must be received by October 23^rd, not the 28^th.

Poggemeyer Design Group has received proposals from four appraisal companies for this project. They will review the proposals and submit the two best choices to Defiance and the Board can interview them, if desired.

A brief discussion also centered on the smoking of the Brunersburg sewer lines. This is scheduled for Tuesday, October 22 at 8:00 a.m.

Dennis Miller asked and received information concerning areas in Defiance County that may be available for development. He was asked to contact several property owners in various areas of the County.

8:30 a.m. General Session

Otto Nicely, on behalf of the Board, signed a request to hire an employee for the Department of Job and Family Services.

Commissioners okayed several Purchase Orders for the Senior Services Center –

Stykemain $ 700.00 vehicle repairs

H & W Hardware $ 250.00 winter supplies

Sprint Local $1,000.00 monthly phone service

Super Kmart $ 500.00 activity supplies

Shell Repairs $2,000.00 vehicle repairs

9:30 a.m. Gaylon Davis, County Engineer, met with the Commissioners to present his weekly update. The Flickinger Road bridge replacement began today. Also, Rosedale was paved last Friday and should be open for traffic. The County is filling along the south side of the Ayersville/Pleasant bend Road, paralleling Preston Run. Also, work is being done on Stanley Road and a culvert on Openlander Road, south of 249 is having some work done.

As requested, he reminded the Commissioners about the sanitary sewer and water lines for the JEDD (Joint Economic Development District). A fee needs to be developed for a tap – Gaylon is working with Poggemeyer Design Group on this. Mr. Davis feels that, at the least, an 8” line is needed.

The group also reviewed the KeyBank parking lot renovations as Marshall Tharpe called Becky Wagner late Friday afternoon to request several changes. The bank is now realizing that customers will find it awkward to access the drive-through and Mr. Tharpe requested 4 more parking spaces (above the contract’s original 13) to correct the problem. After suggesting and reviewing various options, and although not pleased with the request, the Commissioners will discuss this at a later time with KeyBank.

Monday, October 28 at approximately 9:00 a.m. was set as the date and time for the Engineer’s Annual Snow Plow Inspection and County Tour. Commissioners will spend most of the day with Gaylon inspecting the various bridge and road projects completed and/or in the process of completion during 2002.

10:00 a.m. Diane Mayer, Tina Hiler and Joe Coressel, Senior Services Center, met briefly with the Commissioners with an update of services. As Delinda Chavez was absent, Tina noted that, as of the end of September, 62,316 meals have been provided – 2/3 as home-delivered meals and the remaining meals were congregate. An additional 2,000 meals have been approved by the Area Office on Aging.

Joe Coressel noted that all the painting has been completed except the living and dining rooms at the senior center. He reviewed information regarding their copier contract. As they used over the allotted copies, the bill came to $1,228.46. The new copier agreement is called

the bundle plan and they will be billed quarterly at .012 cents per copy. This will be a savings of approximately $825 per month. The Commissioners approved and Otto Nicely signed the contract on behalf of the Board.

Joe also noted that he was gathering information regarding the bidding of a new Hot Shot vehicle. Instead of one, he now has three possible bidders. After compiling all information and passing it by the Assistant Prosecutor, he will meet with Alison to set a bid date.

A Thanksgiving meal is again being offered to those with no other family members on Thanksgiving Day at the Center. A free-will donation will be accepted but Diane noted that grant funds will be used for this meal. She noted that they served about 150 people last year.

The Fall Ball is scheduled for Thursday, October 24^th at 5:30 p.m. at the Hicksville Senior Center.

Two resignations were received from Senior Center employees – Betty Smith and Orwin Mansfield.

Diane also gave a brief update on the Caregiver’s Grant. Several other Senior Center’s were not totally utilizing their Caregiver Grant funds so the money was given to the Defiance Senior Center. Defiance will receive this amount, over and above the usual Caregiver’s Grant funding, next year.

Diane also noted that the kidney dialysis facility/transportation was postponed until December.

At 10:34 a.m., Diane Mayer requested EXECUTIVE SESSION regarding Personnel (ORC 121.22 (G) (1).

Motion – Rich Second – Tom All eligible voted aye.

EXECUTIVE SESSION ended at 10:40 a.m.

10:41 a.m. Before the meeting started, Alison was requested to obtain information regarding dog tag sales. In 2001, a total of $70,980.00 was collected from tag sales (includes regular and kennel licenses). In 2003, the price of a dog tag will increase from $10 to $12 and kennel licenses will increase from $50 to $60.

6,477Nancy Porter, Defiance County Humane Society President, met with the Commissioners regarding several issues. Also attending were Elaine Ostrander, Josh O’Hara and Joann Luderman. First, Nancy submitted estimates for repair work to the Shelter. The building is six years old and over 12,000 animals have passed through their doors. The estimates were for fresh paint, resealing of kennel floors, replacing rusted support posts and kennel wire, as needed. Estimates were received from the following:

Handyman Services $ 9,500.00

Wauseon

Duerk Construction $11,450.00

Defiance

Jeffrey Goodman $ 9,250.00

Wauseon

It was suggested that Nancy contact other, smaller contractors in Defiance County for additional proposals as the ones she contacted do not really handle this small of a job. She will be faxed a list of contractors from which she may choose. Once she receives these proposals, she will forward the information to the board for their review.

Nancy also submitted invoices for pest control from Terminex. Their office had paid the bills, totaling $201.00 and requested reimbursement. Elaine will make copies of the invoices for Sherry so the Humane Shelter may be reimbursed.

Finally, Nancy requested an increase in the funding they receive from the County. Currently, the Humane Shelter receives a total of $25,000. They are requesting a $10,000.00 per year increase, or a total of $35,000.00. The Board will discuss this further before making a decision.

11:00 a.m. Herb Helsel, Four County ADAMhS Board, met with the Commissioners regarding State Issue 1. The ADAMhS Board is against the issue and notes that it will be a problem if passed. It was felt that the issue should not be in the Constitution, but be considered a legislative matter.

Mr. Helsel felt that the proposed figure of $247,000,000 over a seven year period would be low as the amount would be tied to inflation. However, if it becomes law, the ADAMhS Board must implement it. Commissioner Cromwell also noted that the Township Trustees Association was against the issue.

The meeting recessed at 11:25 a.m.

1:30 p.m. Commissioners traveled to Wauseon to attend the Four County Solid Waste District meeting at the Fulton County Commissioners’ office.

3:30 p.m. Susan Jackson, Interim Job and Family Services Director, requested to speak to the Commissioners at this time. Bob Klocinski, Ohio Department of Job and Family Services Financial Manager, Region 3, also attended. Rich Cromwell arrived at 3:47 p.m. Ms. Jackson wished to clarify the Defiance County Commissioners’ reasoning behind the use of the $100,000 for the One-Stop facility. Bob noted that the allocation letter was very specific in that the money could be used for ADA renovations (rest rooms, widening hallways and doorways, etc.) only. Tom said that the Board was aware of that requirement and that is how the money was spent.

At 3:43 p.m., Susan requested EXECUTIVE SESSION regarding Collective Bargaining (ORC 121.22 (G) (4).

Motion – Tom Second – Otto All eligible voted aye.

EXECUTIVE SESSION ended at 3:56 p.m. Susan was given to okay to offer a 2% per year salary increase to bargaining employees.

She submitted the latest WIA bills for review and signatures and also gave the Board of Commissioners a list of Job and Family Services bills to review instead of receiving and signing each individual bill. This will keep the Commissioners apprised of all bills but still be able to get them to the Auditor’s office on a timely basis. The Board will try it this way for a while to see how it works.

During this time, Commissioners also rejected the Sherwood Wastewater Treatment Plant Project bids, a CDBG project engineered by Poggemeyer Design Group. Alison was requested to contact Rick Weaver at Poggemeyer to set a re-bid date.

Reject Sherwood Wastewater Treatment Plant Project Bids

Motion – Tom Second – Rich

Ø JOURNAL #130, RESOLUTION #02-10-590

4:00 p.m. Commissioners attended a meeting at the Public Safety Services facility to discuss land development. Also attending were City officials, Jerry Hayes, Defiance County Economic Development Director, and several area landowners.

Meeting adjourned at 3:59 p.m.

Approved for News Release: ______________________________

Otto L. Nicely, Commissioner