DEFIANCE COUNTY COMMISSIONERS

News Release

Thursday, October 24, 2002

 

OPENING:    

 

The regular meeting of the Board of Defiance County Commissioners was called to order at 8:30 a.m. on Thursday, October 24, 2002, in the Conference Room of the Board of Commissioners, 500 Court Street, Defiance, Ohio  43512 by Chairman Otto L. Nicely.

 

PRESENT:                                                                ABSENT:     

 

Otto L. Nicely, Commissioner

Thomas L. Kime, Commissioner   

Richard L. Cromwell, Commissioner

                       

Becky Wagner, Operations Manager/Administrator  

Alison Grimes, Clerk 

D. Joan Brown, Deputy Clerk – on vacation

 

A.        APPROVAL OF MINUTES

 

The minutes for the October 21, 2002 meeting were reviewed, and finding no additions or corrections, were approved as read.

Motion – Rich            Second – Tom

Ø       JOURNAL #130, RESOLUTION #02-10-591

 

B.        RESOLUTIONS

 

The following Resolutions were submitted for consideration and approved:

 

Transfer of Funds #78 – Child Support Enforcement

Motion – Rich            Second – Tom

Ø       JOURNAL #130, RESOLUTION #02-10-592

 

Transfer of Funds #79 – County Landfill

Motion – Tom            Second – Rich          

Ø       JOURNAL #130, RESOLUTION # 02-10-593

 

Transfer of Funds #80 – Common Pleas/Commissioners

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-10-594

 

Approve Temporary and Permanent Easement Payment – Express Sewer Project

Motion – Tom            Second - Rich

Ø       JOURNAL #130, RESOLUTION # 02-10-595

 

Agreement With KAM Companies for Computer Consulting - Auditor

Motion – Rich            Second – Tom

Ø       JOURNAL #130, RESOLUTION #02-10-596

 

 

Fuel Price Change #62 - decrease

Motion – Rich            Second – Tom

Ø       JOURNAL #130, RESOLUTION #02-10-597

 

No Purchase Order Request - Various

Motion – Tom            Second – Rich

Ø       JOURNAL #130, RESOLUTION #02-10-598

 

C.                OPEN ISSUES/DISCUSSION

 

D.        APPOINTMENTS

 

8:30 a.m.        General Session

 

During General Session Commissioners reviewed, approved and/or signed:

 

Ø      3 vouchers from Maumee Valley Planning for the County Recorder, Stafford Gravel and the Engineer’s Office

Ø      the Landfill’s September 2002 Solid Waste District Disposal Fee Report

Ø      Maumee Valley Planning’s Community development Block Grant Program Final Performance Report for the period 8/1/2000 through 9/30 2002

Ø      Signed a KAM Companies, Inc. contract for consulting services for the Auditor’s computer system

Ø      Okayed three Purchase Orders for the Senior Services Center – Classic Catering, Jim Schmidt and Medicom

Ø      Signed the engineering agreement amendment submitted by Poggemeyer Design Group  for the Indian Bridge Lane Project (amending the total to $35,600)

Ø      Approved a copier contract for the Clerk of Courts with JBS Office Solutions

Ø      Signed two Community Housing Improvement Program (CHIP) Grant Agreements for Maumee Valley Planning – one is in the amount of $375,000 and the other is for $150,000

 

It was noted that the $100 savings bond for Jeff Ankney came in the mail.  Alison will schedule a time for Jeff, who designed the County’s flag, to come in so the Commissioners may formally present the bond to him. 

 

9:15 a.m.        Morris Murray, Child Support Enforcement Agency Director, met briefly with the Commissioners to review a transfer requested by his office (See above).  He also briefly reviewed how his office receives various funding.

 

REVENUE

Federal                       66%                the balance comes from Federal incentives, state allocation, administrative fees (non-IV-D [2% on every case]), administrative carryover and local appropriations

 

He also noted that the budgetary process was difficult in that the Feds work on a federal fiscal year which ends in October, the State fiscal year ends in June and the County’s ends in December.

 

Child Support Enforcement projects their cash flow and then receives an electronic transfer about two weeks later. 

 

The Commissioners will meet with Morris sometime in November regarding the 2003 budget.

 

At 9:20 a.m., Commissioners called Karen Tubbs to see about setting up a meeting with Rob Constein.  A tentative date of Thursday, November 7 at 11:00 a.m. was chosen.  Alison will call Rob to confirm the date.

           

9:30 a.m.        Becky Wagner, County Operations Manager/Administrator, met with the Commissioners to present her weekly update.

 

Representatives from Incode, a software solutions for governments company, gave an overview of their software package to Bob Arend, Sue Price, Wastewater Operations, Sherry Carnahan and Becky.  The program is expensive, approximately $45,000, but it will do everything Wastewater wants and more.  $8,000 per year covers all support.  There is a possibility of sharing the overall costs with other departments who may be able to use the program.  Becky was asked to check some of the references the company gave and see if any other departments may be interested in utilizing this program.

 

Health insurance for past WIA personnel (Phil Marinaro, Jeff Hostetler, etc.) were paid when due by the County.  Sharon Scheuerman, Auditor’s office, then gave totals, along with salary amounts, to Job and Family Services and they reimbursed the county.

 

As Tim Houck arrived for his meeting, the remainder of Becky’s report was postponed until after Tim’s meeting.  

 

10:30 a.m.      Tim Houck, Landfill Manager, presented his monthly update at this time. 

 

 

First, the Commissioners asked Tim about his current accounting program as they thought he might be interested in the software program being offered by Incode.  He will talk to his Account Clerk to see if she has any issues with the current program.

 

The September, 2002 District Fee Report is as follows:

 

In-district tonnage                  4,912.94                    

Out-of-district tonnage             163.22                    

Out-of-state tonnage      30.89                    

 

Total                                        5,107.05                    

 

Total fees due to the District for September is $5,301.16

 

His office is in the process of hiring an assistant director.  Ads have already been placed and will run into November for the position.

 

 

 

November 7th is the District Advisory Committee meeting.  The annual waste tracking report will be due then – a very important report that determines the rate of the recycling package.

 

6,561+ tons and 24,153 cubic yards were brought to the Landfill in September.  35% of the total cubic yards brought in are from Manville.  Werlor brought in 67% of the total waste to the Landfill.

 

Leachate figures are way up due to the installation of the liner.  The figures will drastically reduce once covers are placed over waste.

 

The wetlands/woods issue is still a hot topic.  Creating new wetlands is getting pricier.  Once thought to be a 2/1 cost, Tim now notes it will be 10/1 – must build a wetlands of higher quality.  Also, he can not deal with the woods until he completes the wetlands.  Plus, if the wetlands is placed more than a mile from its present location, the price will be higher.   Tim is not sure what to put in the budget to cover these issues.  As the County only has 7 years remaining in the current landfill space and the wetlands project will take 5 years, there is a time constraint to deal with.

 

December 9 at 5:30 p.m. in the Second Floor Commissioners’ Conference Room, 500 Court Street, has been set for a public hearing for ground water contamination.  OEPA and Eastman and Smith will also be in attendance.

 

All repairs have been completed since the break-in at the scales office at the landfill. 

 

Eastman and Smith is monitoring the proposed new OEPA Landfill rules.

 

Road pick-up is only nine miles behind the requirement.  They must pick up 905 miles by the end of the year.  Also, the recycling sites are all manned and ongoing.

 

The next Solid Waste District meeting is scheduled for Monday, January 27 at 1:30 p.m. at the Williams County Commissioners office.

 

11:31 a.m.      Continued with Becky’s report.

 

Becky attached the unemployment figures for the month of September.  Defiance County was at 4.6% unemployment; the state was at 5.4%. 

 

At 11:40 a.m., Becky requested EXECUTIVE SESSION regarding Collective Bargaining (ORC 121.22 (G) (4).

Motion – Rich            Second – Tom           All eligible voted aye.

Alison Grimes left the meeting at this time.  She was called back in at 11:55 a.m. when EXECUTIVE SESSION ended.  No decisions were made.

 

At 11:58 a.m. EXECUTIVE SESSION was requested for Personnel Issues (ORC 121.22 (G) (1).

Motion – Rich            Second – Tom           All eligible voted aye.

 

EXECUTIVE SESSION ended at 12:17 p.m.  

 

Tom Kime made a motion to have Becky Wagner proceed with the process of hiring a Wastewater Operator for the County.  It was seconded by Rich.

 

 

At 12:22 p.m., EXECUTIVE SESSION was again requested for Personnel (ORC 121.22 (G) (1).

Motion – Tom            Second – Rich           All eligible voted aye.

 

 

EXECUTIVE SESSION ended at 12:48 p.m.

 

 

A letter will be generated to send to the employees at the Records Center standardizing work hours.

 

 

 

 

Meeting adjourned at 12:55 p.m.

 

 

 

 

 

Approved for News Release:          ______________________________

Otto L. Nicely, Commissioner