MINUTES OF DEFIANCE COUNTY COMMISSIONERS MEETING

MONDAY, DECEMBER 1, 2008

 

The Board of Defiance County Commissioners met in regular session on Monday, December 1, 2008 at 8:30 a.m., in the Conference Room of the Defiance County Commissioners, 500 Court Street, Defiance, OH 43512.  Chairman, Thomas L. Kime called the meeting to order.  Also present were Commissioners James E. Harris, Jr. and Otto L. Nicely, Laura Howell, Administrator and Stephanie Metz, Clerk and Joanne Goerlitz, Deputy Clerk.    

 

8:30 a.m.      General Session (Tape 1, 0-2159)

 

Presented the following Travel Requests for approval:

 

1.               Sandra Schappert, CSEA, traveling to Findlay, Ohio on December 5, 2008 to attend Toledo District Meeting.  Estimated Cost: $53.00. Approved

2.               Timothy Houck, Environmental Services, traveling to Columbus, Ohio on December 8, 2008 to attend OSWDO Board Meeting.  Estimated Cost: $50.00. Approved

3.               Timothy Houck, Environmental Services, traveling to Columbus, Ohio on December 11, 2008 to attend SWANA Ohio Buckeye Chapter Board Meeting.  Estimated Cost: $40.00. Approved

4.               Greg Reinhart, Wastewater, traveling to Sandusky, Ohio on February 10, 2009 to attend pesticide recertification.  Estimated Cost: $90.00.  Approved

 

Presented the following for approval:

 

1.               Minutes from November 24, 2008. Approved & Signed

2.               Modification to Subsidy Agreement between Defiance County Board of Commissioners, Defiance County Family & Children First Council and the Ohio Department of Health for Tom’s signature. Approved & Signed

3.               Ohio Public Works Commission Appendix E-Disbursement Request Form and Certification #3 for Hicksville-Spencerville Reconstruction (Rural) for Tom’s signature. Approved & Signed

 

The following Resolutions were presented and approved:

 

Ø               Journal #144, Resolution #08-11-783 – Open/Accept Bids-Stever Road Bridge –– Commissioner Harris made the motion and Commissioner Nicely seconded the motion. The vote carried unanimously. This was approved on November 24, 2008.  

 

Ø               Journal #144, Resolution #08-12-784 – Fuel Price Change #86-Decrease –– Commissioner Harris made the motion and Commissioner Nicely seconded the motion. The vote carried unanimously.

 

Ø               Journal #144, Resolution #08-12-785 – Bridge Posting Changes-Defiance County Engineer –– Commissioner Harris made the motion and Commissioner                  Nicely seconded the motion. The vote carried unanimously.

 

Ø               Journal #144, Resolution #08-12-786 – Transfer of Funds #98 – Senior Services –– Commissioner Nicely made the motion and Commissioner Harris seconded the motion. The vote carried unanimously.

 

Ø               Journal #144, Resolution #08-12-787 – Modification to Subsidy Agreement between Defiance County Board of Commissioners, Defiance County Family & Children First Council and the Ohio Department of Health –– Commissioner Harris made the motion and Commissioner Nicely seconded the motion. The vote carried unanimously.

 

Ø               Journal #144, Resolution #08-12-788 – Award Bid for the Good Samaritan School A/C and Boiler Replacement – Commissioners –– Commissioner Harris made the motion and Commissioner Nicely seconded the motion. The vote carried unanimously.

 

Ø               Journal #144, Resolution #08-12-789 – Fuel Price Change #87-Increase –– Commissioner Nicely made the motion and Commissioner Harris seconded the motion. The vote carried unanimously.

 

During General Session, the Clerk of the Board of County Commissioners informed the Commissioners that a Petition for Annexation of 2.104 Acres of Real Estate located in Richland Township, Defiance County, OH to the City of Defiance, was filed in the Board of Defiance County Commissioners’ office on Wednesday, November 26, 2008, pursuant to O.R.C. 709.023 (Type 2 Expedited Annexation).  Marc F. Warncke is the Agent for the Petitioners.  The Annexation Petition was forwarded to Warren Schlatter, Defiance County Engineer, for his review.

 

Maumee Valley RC&D is requesting appropriation of $500.00 for Defiance County’s share of the 2009 Maumee Valley RC&D budget.  The Commissioners agreed to the request and $500.00 will be appropriated to Maumee Valley RC&D budget

 

At 8:50 a.m. Commissioner Harris moved to go into Executive Session to discuss possible discipline of an employee under ORC 121.22 (G) (1).  Commissioner Nicely seconded the motion.  The vote carried unanimously.  At 8:58 a.m. the Executive Session ended with no decisions being made in Executive Session.

 

9:40 a.m.      Recess

 

10:00 a.m.    Warren Schlatter, Defiance County Engineer (Tape 1, 2159-2300)

 

Warren Schlatter, Defiance County Engineer, met with the Commissioners to provide his weekly update.  Warren updated the Commissioners on road closures and current projects.  Warren also informed the Commissioners that a second shift started today until the middle of March for snowplow drivers.    

 

Warren discussed Petition for Annexation of 2.104 Acres of Real Estate located in Richland Township that was filed in the Board of Defiance County Commissioners’ office on November 26, 2008.    _________________

 

Warren noted that he had a request from their Union for the Commissioners to discuss with the County Auditor to have the cost of employees insurance, at least for the family plan, split between both pay checks for the month instead of taking all of the cost out of one pay check like it currently is.   The Commissioners will send a letter to the Auditor requesting this.

 

10:30 a.m.    Cindy Mack, Defiance Development & Visitors Bureau (Tape 1, 3460-3951; Tape 2, 0-908)

 

Cindy Mack met with the Commissioners for an update on Auglaize Village.  Approximately 6-8 months ago the Commissioners requested a Capital Improvement Plan from Lynn Lance and to date have not received one.  The Commissioners instructed the Clerk to schedule a meeting with the Auglaize Village Board Members and Cindy Mack for further discussion.

 

11:03 a.m.    Recess

 

11:06 a.m.    Morris Murray, Director of Child Support Agency (Tape 2, 997-1523)

 

Morris Murray met with the Commissioners to discuss operating the Defiance County Child Support Agency under the Defiance County Prosecutor’s office in 2009.  At 11:18 a.m. Commissioners Nicely moved to go into Executive Session to discuss personnel and employee compensation under ORC 121.22 (G) (1).  Commissioner Harris seconded the motion.  The vote carried unanimously.  At 12:09 p.m. the Executive Session ended with no decisions being made in Executive Session.

 

12:15 p.m.    Recess

 

1:15 p.m.      Budget Meeting (Tape 2, 1623 to end; Tape 3, 0 to end)

 

The Commissioners met with Sherry Carnahan, Fiscal Deputy Clerk, regarding the Commissioners’ 2009 budget.

 

2:48 p.m.      There being no further business to come before the Board the meeting adjourned.

 

 

 

 

 

 

 

Thomas L. Kime                       James E. Harris, Jr.                        Otto L. Nicely

 

 

ATTEST:  ____________________________________

                           Stephanie Metz, Clerk

 

Minutes typed by Stephanie Metz, Clerk and Joanne Goerlitz Deputy Clerk