Monday, April 24, 2017
The Board of Defiance County Commissioners met in regular session at 9:00 a.m. on Monday, April 24, 2017 in the Commissionersí Session Room at 500 Court Street, Defiance, Ohio 43512. Commissioner Ryan Mack called the meeting to order. †Also present were Commissioners Gary Plotts and Mick Pocratsky, Sherry Carnahan, Finance Manager/Administrator, and Stephanie Metz, Clerk.
The Commissioners met in General Session and approved and signed various resolutions, contracts and documents. The Commissioners also reviewed the calendar of events and discussed upcoming meetings.
Warren Schlatter, Defiance County Engineer, met with the Commissioners to provide a weekly update for the Engineerís Office and the Landfill. Warren informed the Board that the paving contractor began in Hicksville Township today; paving and berming was completed on Blosser Road. The widening of New Bavaria Road was completed; the road still needs to be paved. The Highway Garage crew is continuing with culvert replacements for upcoming paving projects; they are working on culvert replacements on Ney Williams Center Road this week.
Cecilia Parsons, Defiance County Recorder, met with the Commissioners to provide an update. Cecilia informed the Board that in 2013, the law changed to allow the Recorderís Office to keep an additional portion of the recording fees to be used for technology purposes. She has been retaining an additional $1.00 per recording since 2013; she used these funds to scan old deed books. At the end of 2016, she hired a contractor to scan deed books #1 through #126. This company scanned and digitally cleaned the images, so all the records are readable. These records are not searchable on the computers. If the volume and page number of the record is known, the record can be accessed and printed on the computers.
The Recorder also announced the completion of a multi-year project by the office staff. The Recorderís Office staff scanned and indexed Official Record Books from June, 1994 through 1997. Prior to this scanning project, Official Record Books from 1997 through present were scanned and indexed. This makes the documents able to be searched for and accessed on the computers, instead of needing to search the large index books and accessing the documents in the Official Record Books. This also saves on the wear and tear of the books.
The Commissioners attended the Four County Solid Waste District Board of Directorsí meeting in Paulding County.
Release Approved:††††††††† ____________________________________________________†††††††††
†††††††††††††††††††††††††††††††††††††††† Ryan Mack, Defiance County Commissioner