MINUTES OF
The Board of
Presented Travel Requests for
approval:
1)
Sandra
Schappert, Children Services traveling to Findlay, OH for the Toledo District
Meeting on June 2, 2006. The cost is $32.00.
2)
Sandra
Schappert, Children Services traveling to Findlay, OH for the Toledo District
Meeting on June 13, 2006. The cost is $45.00.
Presented the following for approval:
1) Presented the Certificate of Occupancy for
the
2) Presented the “Cover letter” from Marsha
Kolb of Maumee Valley Planning regarding the
3) Presented the Change Order #1 for
4) Presented the check from R & L
Enterprises deposited on
5)
Presented
the voucher for the
6)
Presented
the voucher for Bryan Engineering and Surveying in the Amount of $6,515.36 for
the
7)
Presented
the voucher from MV Planning for $43.90 – reimbursement for Standridge Expense
– revolving Loan Fund. The contract estimate was dated
8) Presented the Payment and Status of Funds
report – revised draw 220 for FY 05 Formula Grant Activity 4 – Water &
Sewer Facilities (facilities of Hicksville) - $20,000.00 and Activity 6 –
General Administration - $3,600.00.
9) Presented the Airport Insurance Application
which requires Commissioner Kime’s signature.
10) Presented the resolution to accept
recommendations for RFQ’s for the Elliott Road Water & Sewer Extension
Project.
11) Presented the amended resolution to approve
Fiscal Year 2006 Special Funds Budget Appropriations – The State Auditors
wanted a section of the ORC §5705.38 (C) written into the body of the
resolution. “Ohio Revised Code §5705.38 ( C ) requires the following minimum
level of budgetary control for subdivisions other than schools: “appropriation
measures shall be classified so as to set forth separately the amounts
appropriated for each office, department, and division, and within each, the
amount appropriated for personal services”. Commissioner Nicely stated we need
clarification if we need to do this for each department. Commissioner Kime stated he did not know what
the amount appropriated for personal services means. At
12) Presented the resolution to approve the update
to the Defiance County Community Housing Improvement Strategy (CHIS) which was
discussed on
13) Presented the resolution for Transfer of Funds
#36 –
14) Presented the Transfer of Funds #37 for
Defiance County Ditch Maintenance - $34,000.00 total transfer for your review
and approval.
15) Presented the resolution for the “Then & Now”
Certificate for your review and approval.
16) Presented the Amended Certificate for your
review and approval.
17) Presented the WIA Vouchers from
18) Presented a voucher from Maumee Valley
Planning in the amount of $7,125.00 for the Fiscal Year 04 Home CHIP Program
written to MRI Construction for the rehab on the Nelson home at
19) Presented the Minutes of
The following Resolutions were
presented and approved:
Ø
JOURNAL #137 – RESOLUTION #06-05-310 –
Approve Fiscal Year 2006 Special Funds Budget – Amended from January 12, 2006
–
Commissioner Nicely made the
motion and Commissioner Cromwell seconded the motion. The vote carried unanimously.
Ø
JOURNAL #137 – RESOLUTION #06-05-311 – Accept Recommendations For Request for
Qualifications For the Elliott Road Water And Sewer Extension – Commissioner Cromwell made the motion and
Commissioner Nicely seconded the motion.
The vote carried unanimously.
Ø
JOURNAL #137 – RESOLUTION #06-05-312 –
Approval of the Update to The Defiance County Community Housing Improvement
Strategy (CHIS) – Commissioner Cromwell made the motion and Commissioner Nicely seconded
the motion. The vote carried
unanimously.
Ø
JOURNAL #137 – RESOLUTION #06-05-313 –
Transfer of Funds #36 –
Ø
JOURNAL #137 – RESOLUTION #06-05-314 –
Transfer of Funds #37 –
Ø
JOURNAL #137 – RESOLUTION #06-05-315 –
Authorizing a “Then & Now” Certificate – Commissioner Cromwell made the motion and
Commissioner Nicely seconded the motion.
The vote carried unanimously.
Ø
JOURNAL #137 – RESOLUTION #06-05-316 –
Amended Certificate #5 - $525,133.24 – Commissioner Cromwell made the motion and
Commissioner Nicely seconded the motion.
The vote carried unanimously.
Ø
JOURNAL #137 – RESOLUTION #06-05-317 –
Approve Defiance County Emergency Operations Plan – Basic Plan– Commissioner Nicely made the motion and
Commissioner Cromwell seconded the motion.
The vote carried unanimously.
Ø
JOURNAL #137 – RESOLUTION #06-05-318 –
Payment of Vouchers– Commissioner
Nicely made the motion and Commissioner Cromwell seconded the motion. The vote carried unanimously.
Ø
JOURNAL #137 – RESOLUTION #06-05-319 –
Authorize
The minutes from
The Commissioners
received a letter from Tina Engle addressed to Mr. Hubbard. Ms. Engle stated that
Bruce Guilford,
submitted a letter to the Commissioners informing them that his family would be
willing to sell a strip of land off the farm that they own on St. Rt. 49 north
of
The Clerk reported
that John Ferland was in and asked her to inform the Board of an invoice that
he paid for electrical work done at the airport by Bob Geiger out of his
personal account. The Clerk noted it was
in the amount of $1,500.00. Commissioner Kime stated that we do not know
if this was approved by the Airport Board. The Commissioners instructed the
Clerk to contact Mr. Ferland to obtain approval form the Airport Board and then
submit to the Commissioners.
The Calendar of
Events was reviewed. Commissioner
Cromwell has the radio spot for June 6th. A
Study Session will be held on Wednesday, May 31st at
The Clerk presented
to the Board a letter from Linda Parra, Linda Parra Productions, LLC, regarding
a television show. The Commissioners
are not in the business of helping people advertise and will not be responding
to the letter.
The Commissioners
discussed people working at the Thrift Shop using the Defiance County East
Complex parking lot to park their vehicles.
After discussion, the Commissioners instructed
The Commissioners
discussed the cost of transporting for autopsies. Commissioner Nicely noted that
9:30 a.m. Marlene
Goodwin, County Auditor
stopped in to inform the Board that an advisement was in the Defiance Crescent
News – Citizens Helping Citizens will hold a meeting on May 25, 3006 at 7:00
p.m. at Highland Township Firehouse to discuss Petition on Property Taxes in
Defiance County. Marlene asked the Board
if she should attend. The Commissioners
stated it was up to her if she wanted to attend or not.
1. Dennis Miller has been trying to contact ODNR regarding the approval of the plan for the canoe launch site on West High. The person that he needs to talk to has not been available, but Dennis said he would continue to call and will let me know as soon as he hears. Commissioner Nicely asked if we have an extension on the Grant. Becky noted that the grant does not expire until December 2006.
2. I talked to Jerry Overmier about the power-point presentation on the courthouse. He is close to having it completed and is going to copy it off onto disk and get it down to us. He is scheduled in for Thursday June 1st to have us view his presentation.
3. Does anyone wish to attend the pandemic flu forum on June 14th? (Information attached to report) Commissioner Cromwell and Commissioner Kime will not be attending. Commissioner Nicely may attend.
4.
5. Attached is the agenda and information from the FCFC steering committee meeting. (Attached)
6. Ron Cereghin is requesting a new overhead door. He has obtained 3 quotes as attached. (Quotes were attached) Ron was present for this discussion. Ron is requesting a new overhead door at the maintenance building closest to the ravine. The overhead door is used a lot in getting mowers in and out of the building. The bottom track is broken and the bottom panel is rusted. There also is no seal left at the bottom. The quotes are as follows for a new Wayne Dalton Commercial Overhead Door. Dilly Door - $1,144.00; Door Work - $1,180.00; Northwood Door - $765.00. There will be an extra cost for installation approximately $300 - $350. After discussion, the Commissioners agreed to purchase a new overhead door and authorized Ron to purchase the overhead door from Northwood Door in the amount of $765.00. The door from Northwood Door is rated a commercial door and is vinyl coated.
7. I met with Rhonda Casler to try to schedule a time to view the document management system at the Defiance Clinic. She is contacting Mr. Kerrie Knuth to setup that meeting.
8.
We had previously discussed the fact that the
senior center was not being charged for the insurance on their fleet
insurance. Do you want us to just start
billing them for this year? The Commissioners agreed to start billing the
9.
Discussion
on the DCE walking trail.
10. Executive Session – Personnel – Hiring – Family Support Specialist
11. Executive Session – Personnel – Hiring – Senior Center Sub-driver
At
Commissioner Cromwell would like to recommend that Family and Children
First make an offer for employment to the person they are recommending for the
position of Family Support Specialist subject to pre-employment testing and
would also recommend Tina Hiler, Senior Center Director, to make an offer for
employment to the person she is recommending for the position of sub-driver
subject to pre-employment testing.
Commissioner Nicely and Commissioner Kime agreed with Commissioner
Cromwell.
Tim informed the Board that John Kemper started on summer mowing on
Tim submitted and reviewed his monthly reports with the Board. Tim
informed the Board that in April sold $254,321.21 of air space. In March it was $243,519.89. Tim
noted the annual tons for the month of April were 9,609 for a year-to-date
total of 36,974. Tim also reported the
annual cubic yards received for the month of April came in at 27,826. The cubic yards total year-to-date are at
99,104. Johns Manville monthly
compaction dropped from 60% to 53%. The
leachate monthly gallon totals for April are at 41,090 as compared to the month
of March at 69,840 gallons. Tim reported
the Hicksville Transfer Station collected $2,184.00 year-to-date. At this time in 2005 income was $1,591.75.
As of
Tim reported that
fencing at the landfill has been replaced for litter control and all litter due
to high winds has been cleaned up.
Tim noted he sent the Nickerson’s a contract to acquire control of their well. Tim offered the Nickerson’s $5,000 to do this but last week Tim received a call from the Nickerson’s attorney to negotiate with the County. If the Nickerson’s do not agree with this Tim would need to back the line up 10 ft. and which means there would be another submittal to OEPA. This needs to be resolved in the next couple of weeks because OEPA will not make a determination on the BAT if the ground water issue is not under control.
Final cover for 2006 is five acres on the north slope Phase II. It was under filled and now recapturing it and expect to pick up approximately 6 additional days of life in this area.
Tim reported that the extra air space they found will bring them close to three (3) more months at $240,000 per month which will pay for the BAT expansion.
The next Solid Waste
District meeting is scheduled for
Morris Murray
submitted an updated space report from Maximus for the CSEA space on the second
floor and computer room space on the first floor of the
Morris also
discussed the IV-D Service Contract.
Federal financial participation is available for the reimbursement of
allowable IV-D activities in IV-D cases being administered by CSEA. This contract will enable CSEA to contract
with other contractors to establish a plan for the effective enforcement of
child support. The concept is that he
would move all criminal non-support cases that they have into the supervision
of the probation office and would like to hire someone to do it. Judge Schmenk would make the decision who to
hire and the employee would be working for Judge Schmenk. We are paying the court to run this program.
The salary would be $15.00 for a 35/hr. week.
The total program expense is $54,343.53. After discussion, the Commissioners agreed
to approve the IV-D Contract. Commissioner Nicely moved to approve the
IV-D Contract. The motion was seconded
by Commissioner Kime. The vote carried
unanimously. Commissioner Cromwell was
absent.
Morris also
discussed the water cooler agreement with Dolphin Capital. Morris is requesting approval to enter into
the agreement to lower their monthly rate from $50.00 to $35.00 for the next
five (5) years. Their existing water
cooler will be replaced with a new water cooler. The new cooler will include the latest
technology in water purification.
Commissioner Kime and Commissioner Nicely authorized Morris to sign the
water cooler agreement with Dolphin Capital.
Thomas L. Kime Richard L.
Cromwell Otto L. Nicely
Attest: _____________________________
Minutes typed by