Contact Information

Defiance County Recorder
500 Second Street, Suite 201
Defiance, Ohio 43512

Cecilia A. Parsons, Recorder
Cathy Behringer, Chief Deputy Recorder
Kelly Erman, Deputy Recorder
Patty Mehring, Deputy Recorder

P: (419) 782-4741
F: (419) 782-3421

Office Hours:
Monday - Friday
8:30 AM to 4:30 PM

Office Responsibilities

  • Makes a complete, accurate and permanent record of every document pertaining to the conveyance and encumbrance of land within the county.
  • Maintains permanent land records, retains them in archival form, and makes them constantly accessible to the public.
  • Record Military Service discharges (DD214s). Secure recorded DD214 from public access and ensure only available to legally authorized persons.
  • Enforces more than 1000 sections of state law in the Ohio Revised Code pertaining to the duties of the Recorder’s office.
  • Takes great care to ensure that every document received is accurately filed, recorded and indexed.
  • Serves on the county’s Record Commission which authorized the retention of county records and determines when or how these government records may be disposed.
  • Collect fees owed for documents filed in the Recorder’s office. Determine allocation of fees to General Fund, Technology Fund and the Ohio Housing Trust Fund (OHTF). Retain funds for OHTF and forward on a quarterly basis.
  • Maintains an accurate record of all monies appropriated to the Recorder’s office including preparation of annual budget and reports, vouchers, purchase orders, etc., and maintains all payroll records, sick and vacation leave records and other records pertaining to the Recorder’s staff.
  • Files annually an ethics report, inventory of office equipment, affirmative action report, depository agreements for funds and every other report as required by law.
  • Notifies Boards of County Commissioners and Township Trustees annually of their duty to file zoning resolutions, maps and amendments.


Defiance County prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation or political beliefs. Defiance County is also an equal opportunity employer.

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