Contact Information

Defiance County Recorder
500 Second Street, Suite 201
Defiance, Ohio 43512

Cecilia A. Parsons, Recorder
Cathy Behringer, Deputy
Melissa Gustwiller, Deputy

P: (419) 782-4741
F: (419) 782-3421
recorder@defiance-county.com

Office Hours:
Monday - Friday
8:30 AM to 4:30 PM

Schedule of Fees

For the services hereinafter specified the County Recorder shall charge and collect the fees provided to be paid upon the presentation of the respective instruments for record or upon the application for any certified copy of the record as follows:

The fees provided in this section shall be paid upon the presentation of the instruments for record, or upon the application for any certified copy of the record excepting fees and expenses incurred in the filing of United States tax liens, discharges, and releases, the payment for which shall be governed by section 317.09 of the Revised Code.

Under Sec. 317.32 the County Recorder shall charge and collect the following fees:

    For recording and indexing when the photocopy or any similar process is employed, TWENTY EIGHT DOLLARS for the FIRST TWO PAGES and EIGHT DOLLARS for each page thereafter, size eight and one half inches by fourteen inches, or a fraction thereof, including the caption page of such instrument. Sec. 317.32. ......................
Minimum fee $28.00
28.00
8.00
 
   
For certifying a photocopy from the record previously recorded, TWO DOLLARS per page, size eight and one half inches by fourteen inches, or fraction thereof; for each certification where the Recorder's seal is required, except as to instruments issued by the armed forces of the United States ONE DOLLAR. Sec. 317.32 ....

2.00
1.00
 
    For manual or typewritten recording of assignment or satisfaction of mortgage or lease or any other marginal entry EIGHT DOLLARS.
Sec. 317.32 .........................................
8.00  
   
For entering any marginal reference by separate recorded instrument FOUR DOLLARS for each marginal reference set out in such instrument, in addition to the recording fee set forth in Division (D) of this section ..................................
4.00  
   
For indexing in the real estate mortgage records, pursuant to division (B) of section 1309.40 of the revised Code, financing statements filed which are to become fixtures, FOUR DOLLARS EACH NAME INDEXED IN REAL ESTATE MORTGAGE RECORD. Sec. 317.32. .........
4.00  
   
For recording manually any plat not exceeding six lines FOUR DOLLARS and for additional line TWENTY CENTS. Sec. 317.32. .....................

4.00
.20
 
    For filing Township Zoning Resolutions.
Sec. 317.32, 519.11. ................................
50.00  
   
For filing Zoning Amendments Sec. 317.31, 519.12, TWENTY DOLLARS. ..........
20.00  
 
In any County where the Recorder employs the
 
    photostatic or any similar process for recording maps or plats, he shall charge and collect for recording or re-recording of any map, plat or print, a fee of TEN CENTS per square inch, for each square inch of the plat filed for such recording, with a minimum fee of FORTY DOLLARS. Sec. 317.32. ...................... 40.00  
   
For certifying a copy from the record, FOUR CENTS per square inch of the record, with a minimum fee of FOUR DOLLARS. Sec. 317.32.
4.00  
 
For filing map of ABANDONED MINE Sec.
 
    4153.42. ................................ 10.00  
  For filing of PLANNED UNIT DEVELOPMENT
 
    same as fees provided in Sec. 317.32.    
  For recording of CONDOMINIUM - DECLARATION
 
    -BY-LAWS - DRAWINGS - same as fees provided in Sec. 317.32.    
  For services in making REVISION of INLOTS and
 
    OUTLOTS of municipal corporation, per day, Sec. 711.33. ..................................... 4.00  
  For recording and filing ANNEXATION PRO-
 
    CEEDINGS Sec. 709.06 same fees as for Deeds, Mortgages etc.    
  Entry on PLAT of LOTS VACATED Sec. 711.27
 
    same fee as like cases.    
 
DETACHMENT FROM VILLAGE Sec. 709.39
 
    same as fees in Sec. 317.32.    
  INCORPORATION Proceedings Sec. 707.24 same
 
    fees as for deeds.    
  SANITARY DISTRICT DECREE incorp. Sec.
 
    6115.09. ........................... 2.00  
  Decree of Incorporation of CONSERVANCY
 
    DISTRICT Sec. 6101.09 ........................... 2.00  
  For recording agreement to INDIAN MOUNDS -
 
    EARTHWORKS OR ARCHAELOGICAL SITES - Sec. 149.51-.52-.53-.54-.55 same as for deeds.    
  For recording and indexing and making copies of
 
    CERTIFICATE OF PROBATE JUDGE as to transfer of real estate, same fee as for recording and indexing of deeds. Sec. 2113.63.    
  For recording and indexing AFFIDAVIT for Trans-
 
    fer and Record of Real Estate Inherited, same fee as for recording and indexing of deeds. Sec. 317.32 (D).    
  For recording any certified copy of any matter in
 
    reference to BANKRUPTCY Sec. 317.10 the same fees as provided in Sec. 317.32 (D).    
  JOURNAL ENTRYS IN APPROPRIATION CASE
 
    Sec. 163.15 Costs in Appropriation Proceedings - same as Sec. 317.32 (D).    
  RECORDING LAND CONTRACTS, 5301.331 same
 
    fee as in Sec. 317.32 (D).    
  Releasing, Partial Release & Assignment of LAND
 
    CONTRACTS Sec. 5301.331 same fee as Sec. 317.32 (D).    
  MASTER MORTGAGE Sec. 5302.15 same fees as in
 
    Sec 317.32 (D).    
  WAIVER OF PRIORITY Sec. 5301.35 same fee as
 
    for Satisfaction of Mortgage. 317.32.    
  For Recording of LEASES Sec. 5301.09 same fee as
 
    for deeds.    
  For Assignment, Cancellation of Partial Release, &
 
    Non Forfeiture of OIL & GAS LEASE Sec. 5301.33 same fees as Sec. 317.32 (D).    
  Recording, Indexing a record of POWER OF
 
    ATTORNEY Sec. 1337.10 same as fee in Sec. 317.32 (D).    
  REVOCATION OF POWER OF ATTORNEY Sec.
 
    1337.10 same as for Release of Mortgages etc.    
  Notice of RELEASE OF POWER OF APPOINT-
 
    MENT Sec. 1339.17 same fees Sec. 317.32.    
  For Recording DISCHARGE of a member of the
 
    ARMED FORCES of the U.S. and for the first certified copy requested Sec. 317.24, 317.27. No Fee  
  For Recording copy of an amendment or amend-
 
    ed ARTICLES CHANGING THE NAME of principal office of a Corporation Sec. 1701.73. 28.00
+8.00
 
  RECORDING a copy of AMENDMENT OR
 
    AMENDED Articles CHANGING NAME OF A CORPORATION & Non Profit Corporation refer to Sec. 1702.38 Standard Recording Fee. 317.32 28.00
+8.00
 
  CHANGE OF NAME OF FOREIGN CORPORA-
 
    TION Sec. 1703.22. ........................ 28.00
+8.00
 
  For recording MERGER of Corporation the same
 
    fee as for deeds. Sec. 1701.81.    
  For recording CERTIFICATE OF REINSTATE-
 
    MENT of a Corporation Sec. 5733.22. ... 6.00  
  CERTIFICATE OF REINSTATEMENT OF PUB-
 
    LIC UTILITIES CORP. Sec. 5727.56 ... 6.00  
  MARKETABLE TITLES Sec. 5301.52 same as
 
    provided in Sec. 317.32 (D).    
  COMMUNITY IMPROVEMENT CORPORATION
 
    AGREEMENT Sec. 1724.10 same as fees provided in Sec. 317.32 (A).    
  GRANT OF RIGHT OF WAY OR EASEMENT to
 
    Railroad Company Sec. 4961.39 same as provided in Sec. 317.32 (D).    
  PATENTS for Land Sec. 5301.38 same as fees in
 
    Sec. 317.32 (D).    
  Transfer of Interest in PARTNERSHIPS Sec.
 
    1783.05 same as fees in Sec. 317.32 (D).

   
  LIENS

 
  For Recording MECHANIC'S LIEN Sec. 1311.06
 
    same fee as for deeds, etc.    
  For Indexing and Recording NOTICE TO COM-
 
    MENCE SUIT on Mechanic's Lien same fees as release of mortgage or other liens Sec. 1311.11    
  For recording or making a copy of STATE-
 
    MENT OF SUBCONTRACTOR, etc. or cerifi- cate of the date of such filing for record, same fees as provided in Sec. 317.32. Sec. 1311.29.    
  PUBLIC FUNDS LIEN Sec. 1311.29 same as State-
 
    ment of Subcontractor.    
  REFUSAL TO RELEASE LIEN Sec. 1311.20 same
 
    fees as for SATISFACTION OF MORTGAGE.    
  For filing & indexing INTERNAL REVENUE
 
    LIEN Sec. 317.09. ............................... 5.00  
  For Releasing Sec. 317.09. ........................
3.00  
  For filing of DELINQUENT TANGIBLE and IN-
 
    TANGIBLE TAX LIEN Sec. 5719.04. ...... No Fee  
  For Recording CERTIFICATE OF RELEASE OF
 
    DELINQUENT TAX LIEN or Certificate of Partial Discharge Sec. 5719.07 (Personal Tax). 4.00  
  For filing RECOGNIZANCE BONDS LIENS Sec.
 
    2937.27. ............................... No Fee  
  For releasing RECOGNIZANCE LIEN Sec.
 
    2937.27. .............................. No Fee  
  For Recording of UNEMPLOYMENT COM-
 
    PENSATION LIEN Sec. 4141.23. .... No Fee
 
  For releasing Sec. 4141.23. .........................
4.00
 
  For Recording and Releasing of INDUSTRIAL
 
    COMMISSIONS Affidavit Sec. 4123.76. No Fee  
  For recording of FRANCHISE TAX LIENS Sec.
 
    5733.18. ....................... No Fee
 
  For releasing Sec. 5733.18. ..................
4.00  
  For filing and indexing SUPERSEDEAS BOND
 
    Sec. 2505.13. .................... 1.00  
  For Record and Index of CERTIFICATE of mutual
 
    companies Sec. 3929.18. Same fee as for deeds, etc.    
  COUNTY HOME LIEN CERTIFICATE FILED
 
    Sec. 5155.261. ....................... No Fee  
  MOTOR VEHICLE Financial Responsibility
 
    Bond Sec. 4509.60 ......................... 10.00  
  For filing & indexing SEVERENCE TAX
 
    LIEN Sec. 5749.02. .................... No Fee  
  For filing LIEN FOR COMMON EXPENSES - CON-
 
    DOMINIUM same as fee in Sec. 317.32 (D).    
  For RELEASE OF LIEN by the Court Sec. 2127.19
 
    same as Sec. 317.32.    
  For RELEASE OF LIEN or MORTGAGE Sec.
 
    5301.40 same as fee in Sec. 317.32.    
 
FINANCING STATEMENTS
 
 
EFFECTIVE JULY 1, 2001

The following documents will be filed and indexed at the County Recorder Office:

1 - Real Property Related UCC Filings
 
    (Fixture filings in the real estate records)    
    A. Fee---$12.00 for filing  
    B. PLUS $4.00 for each name indexed including debtor(s), secured party and all property owners.  
 
2 - Amendments to Real Property Related UCCs
 
    (amendments, continuations, assignments, partial releases)    
    A. Fee---$12.00 for filing  
    B. PLUS $4.00 for each name indexed including debtor(s), secured party and all property owners  
 
3 - Terminations on Real Property Related UCCs
 
    (filed prior to July 1, 2001 and filed after July 1, 2001)    
    A. Fee---$12.00 for filing  
    B. PLUS $4.00 for each name indexed including debtor(s), secured party and all property owners  
 
4 - Terminations on UCCs NOT related to Real Estate
 
    (Filed Prior to July 1, 2001)    
    A. Fee---$12.00  
 
5 - Correction Statement
 
    (A new type of filing)    
    A. Fee---$12.00 for filing  
    B. PLUS $4.00 for each name indexed including debtor(s), secured party and all property owners  
 
6 - Searches
 
    A. Fee---$20.00  
    B. No Finding Fee  
    C. Copies $2.00 per page  
 
COPIES
 
    Photocopies per page. Sec. 317.32(I) ....... 2.00 per page  
   
Fax Copies, local. Sec. 317.32(J) ...........
2.00 per page  
   
Fax Copies, long dist. Sec 317.32(J) .........
4.00 per page  
 
FEES- "TORRENS" LAW- Sec. 5310.15
 
  Under the law providing for the settlement, registration, transfer and assurance of land titles and to simplify and facilitate transactions in real estate, known as the "Torrens System."  
  The recorder shall receive the following fees:  
   
(A) For original registration of title, issuing duplicate certificate, entering memorials and memoranda, as directed by the decree, and indexing it, SIXTY DOLLARS. ..................
60.00  
   
(B) For examining and registering each transfer, including the filing of all papers therewith, entering memorials, issuing new duplicate certificate of title and indexing it, SIXTY DOLLARS for the first distinct body or parcel of land contained in such certificate, and FOUR DOLLARS for each additional distinct body or parcel of land contained in such certificate .........
60.00
4.00
 
   
(C) For filing, examining, and entering a memorial of each mortgage or lease, and indexing it, for each separately registered parcel, TWENTY DOLLARS
20.00  
   
(D) For filing, examining, and entering a memorial of each lien, charge, or demand and indexing it, for each separately registered parcel of land, TEN DOLLARS. .......
10.00  
   
(E) For cancellation of any memorial or memorandum, TEN DOLLARS; for entry of change of address or notice of dower, for each separately registered parcel, TEN DOLLARS
10.00  
   
(F) For each certified copy of a registered certificate, issuing a mortgagee's duplicate certificate, or issuing a new owner's duplicate certificate to replace one which has been lost or destroyed, THIRTY DOLLARS ................
30.00  
   
(G) For filing, examining, and entering a memorial of each release, assignment, or waiver of priority of a mortgage, lease, lien, charge, or demand and indexing it, for each separately registered parcel, TEN DOLLARS ....
10.00  
   
(H) For filing, examining, and entering a memorial of each official certificate of pending suit, judgment, lien, attachment, execution, or levy and indexing it, for each separately registered parcel, TEN DOLLARS .....
10.00  
   
(I) For continuing an owner's duplicate certificate, or mortgagee's duplicate certificate and entering and certifying memorials and notations thereon, TEN DOLLARS .....
10.00  
   
(J) For certificate as to taxes and special assessments, for each separately registered parcel, TWENTY DOLLARS ...................
20.00  
   
(K) For filing, recording, and indexing any papers or instruments other than those provided in this section, any certified copy of record, or of any instrument on file, the same fees allowed by law for like services.
   
   
(L) For issuing subpoenas and notices and swearing witnesses, the same fees allowed the clerk for like services.

 

Defiance County prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation or political beliefs. Defiance County is also an equal opportunity employer.

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