Contact Information

Records Center
510 Court Street
Defiance, Ohio 43512

Jennifer Caryer, Deputy Archivist
Kelly Erman
, Deputy Archivist

P: (419) 782-8918

Office Hours:
Monday - Friday
8:00 AM to 4:30 PM

Defiance County Records Center

Records Center

Requesting Records

If you cannot come to the Records Center, you can request information by mail or e-mail at

In accordance with Ohio's Public Records Law: To assist in fulfilling your request, we ask that you put your request in writing. Written requests that disclose your identity or intended use of the records are not mandated and your request will not be denied if this information is not provided.

REQUESTS should be specific:

  • Give full names
  • Give the type of records you need
  • Give dates whenever possible

If no specifics are given, research fees will be charged.


Vital Statistics

Births from 1867 - 1908 and Deaths from 1867 - 1908.

For later dates, please check with the
Defiance County Health Department
1300 E. Second Street
Suite 100
Defiance, OH 43512
(419) 784-3818



Available from 1845 to August 2013.

More recent marriages are available at the Probate Court.


Wills and Estates

Available from 1845 to May 2013.

Estates are filed at the time of death, usually give a death date, residence, address, and heirs. If there was a will, it is recorded here.


Naturalizations & Declarations of Intention

Available from 1845 to 1929.

These documents usually list immigrant's name, mother country, date of arrival, and date of filing.


Civil Cases

Available from 1845 to 2006.


Criminal Cases

Available from 1845 to 2010.


Military Discharges

Available from 1865 to 1934.

More current discharges are located at the Recorder's Office. Veteran's Office may also have some information.


Real Estate

Deed Books 1-173, Mortgage Books1-200 are available from 1823 to 1961. Photocopies are available in the Recorder's Office.

Tax records - Auditor's and Treasurer's Duplicates shows names of land owners, address, taxes, and values from 1845 to 2006.

Plat Maps available from 1921 to 2009. County Engineer may have more information.


Mothers Pensions

Available from 1913 to 1930s.

For indigent women with children - early welfare.


Indigent Burials

Available from 1902 to 1913.

For military persons or their families.


Cemetery Records

The Recorder's Office has these records. Please contact them for more information. They do not have records of individual graves. Burial records of Veterans are recorded at the Recorder's Office.


Coroner Reports

Available from 1846 to 1976 and from 1982 to 2011.

Most recent years kept at the Coroner's Office.


Commissioners Journals

Available from 1845 to 2012.

More recent journals are available in the Commissioner's Office.


Photocopies & Certified Copies

Single sided Photocopies 0.10¢ each
Double sided Photocopies 0.20¢ each
Coroner's Records 0.25¢ for single sided
Certified Marriage Copies $3.00 each
Certified Birth/Death Records $9.00 each
Certify a record $1.00 + cost of page
Civil/Criminal Copies  

$0.25 per page for the first 25 pages

$0.12 per page for the next 75 pages  
$0.06 per page thereafter  


Genealogy Research

Books and documents will be retrieved for you as you request them. There are many books and booklets on the front desk that are helpful in genealogy research. We will also offer suggestions if you need a little help.

Research Fees
We will do approximately one hour of checking records for you free. After the first hour a $10.00 per hour research fee will be charged. Please specify the maximum research time desired.

We will notify the requester if we have the records requested. We will also inform the requester of the cost for copies. Please do not send payment until instructed to do so. Enclose a self-addressed stamped envelope with payment. The copies will be mailed to the requester following payment. Checks and money orders are acceptable.

Records Not Open to the Public

Children's Home, Certain portions of Coroner's records, County Nursing Home, Juvenile, and Adult Probation, Confidential Estate Files; Adoptions and Mental Illness files may be opened only with permission of the Probate/Juvenile Judge.

Defiance County prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation or political beliefs. Defiance County is also an equal opportunity employer.

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